Job description
Accounts Payable & Receivable Assistant
6 month FTC
We're looking for an experienced and detail-oriented Accounts Payable & Receivable Assistant. In this role, you'll gain hands-on experience managing the Purchase and Sales Ledgers and supporting the Management Accountants. You'll be at the heart of streamlining financial processes, spotting automation opportunities and ensuring smooth communication across the finance team and business units.
Key Responsibilities:
1. Accounts Payable (AP):
Process purchase invoices and employee expenses, ensuring proper receipts and approvals.
Prepare manual bank payments, BACS payments, and international transfers.
Reconcile bank transactions and investigate discrepancies.
Review creditor's ledger and supplier statements to resolve any issues.
Handle foreign exchange reconciliations and related balances.
2. Accounts Receivable (AR):
Review and approve draft sales invoices, ensuring accuracy in job budgets, billing schedules, and contracted values.
Process sales invoices based on client terms and identify discrepancies early.
Communicate effectively with project teams regarding invoicing queries, budget variances, and billing concerns.
Upload and manage sales invoices across various client portals.
3. Process Improvement & Automation:
Identify and implement AI-driven solutions to automate processes and reduce manual tasks.
Explore opportunities for a portal-based interface with supplier partners to improve invoice processing speed.
4. Collaboration & Reporting:
Work closely with the Management Accountants to support the smooth operation of the Purchase and Sales Ledgers.
Provide accurate information to auditors on AP/AR matters.
What We're Looking For:
5. A minimum of 3 years' experience in a finance role, with a solid understanding of AP/AR processes.
6. AAT qualification (preferred, but not essential).
7. Excel proficiency is essential; experience with accounting systems such as Xero, Sage Intacct, or Sage 50 would be a bonus.
8. Strong commercial awareness and the ability to assess job budgets and invoicing accuracy.
9. Experience with international accounting, particularly for the USA and Germany, would be an advantage.
10. Excellent communication skills, both written and verbal, and the ability to collaborate across teams.
11. A problem-solving mindset - you can identify discrepancies, investigate the root causes, and take ownership of resolutions.
12. A proactive approach to process improvement, with the ability to streamline tasks and implement automation.
If you have the relevant experience and are immediately avaiable to start this contract then please apply!