Job Title: Admin Officer (Housing)
Location: Local authority based in Roehampton, Wandsworth
Pay Rate: £19.78 hourly PAYE/ £26.15 hourly Umbrella
Contract Length: 3-month contract (possibility of extension)
Working Pattern: Monday-Friday, 9am- 5pm (36 hours a week)
Working Arrangements: Full time office role (Remote/Hybrid working is not feasible)
ASAP Start
Job Purpose:
Responsible for the provision of effective and efficient administration, within a team providing housing management services to approximately 8000 properties.
Job Duties:
First point of contact on a repairs reporting telephone line and raising remedial orders as required, often for emergency repairs.
Liaising with contractors and colleagues to work efficiently, ensuring the correct contractor and job priority is given to ensure repairs are carried out promptly adhering to health and safety guidelines.
Gathering all required information from Civica for the Deputy Area Housing Manager in relation to disrepair cases when required.
Follow the duty rota for the team (ASB, Voids, Out of Hours Emergencies and Post) whilst ensuring adequate cover of reception and telephones, maintaining the highest standard of customer care.
Responsible for ensuring that incidents of ASB, DA and hate crimes are recorded in NEC and Civica, that appropriate legal notices and letters are issued in line with the council's policy and that strict timescales are observed, and where necessary ensure that cases are passed to the investigating officer without delay.
Deal with emergency and incident reports, updating records and ensuring orders are raised to contractors, as necessary.
Responsible for managing correspondence via Civica, various shared mailboxes and complaints databases ensuring that they are administrated correctly providing accurate statistical returns.
Co-ordinating with Building Maintenance team, Allocations and applicants to ensure that offers are made, viewings are arranged, and sign-up appointments are upheld.
Person Specification: The ideal candidate must have:
Ability to provide a high standard of customer care, handle queries professionally, and manage complaints effectively.
Experience in raising remedial orders and liaising with contractors.
Strong verbal and written communication for liaising with contractors, colleagues, and residents.
Experience handling disrepair cases and ensuring legal notices are issued correctly.
Ability to manage multiple tasks such as duty rotas, emergency calls, and correspondence efficiently.
Competence in using housing management systems (e.g., Civica, NEC) and shared mailboxes.
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