Conrad Energy are currently recruiting for an Office Coordinator to join their growing team. As an Office Coordinator, you will be the first point of contact for all office-based matters, ensuring the smooth running of day-to-day operations. You will play a vital role in creating a welcoming and efficient environment for both staff and visitors.
Base pay range (details provided by Conrad Energy). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Responsibilities
* Front-of-House Duties
* Act as the first point of contact for all office-related queries.
* Meet and greet visitors, ensuring a professional and friendly welcome.
* Answer and direct phone calls and manage general office correspondence.
* Office Supplies and Facilities
* Monitor and restock office supplies, including milk, stationery, and kitchen essentials.
* Maintain a tidy and well-organised office environment.
* Liaise with suppliers and service providers as required.
* Facilitate office refurbishments and support the reconfiguration or moving of desks and workspaces as needed.
* Handling post, couriers, and general office supplies.
* Travel and Accommodation
* Arrange transport and hotel bookings for staff and visitors.
* Coordinate logistics for meetings, conferences, and company events.
* Security and Safety
* Allocate and track keys and alarm fobs, maintaining accurate records.
* Conduct monthly first aid kit checks to ensure compliance and readiness.
* Carry out monthly emergency lighting tests and record results for compliance.
* Schedule and coordinate PAT (Portable Appliance Testing) for all relevant office equipment to ensure electrical safety.
* Oversee office upkeep, arranging repairs and call outs for maintenance issues as required
* Finance & Administration
* Track company credit card spend, reconcile transactions, and complete expenses for prior approval.
* Process purchase orders (POs) for various teams, ensuring proper documentation and approval.
* Pay in cheques at various banks as required.
* General Administration
* Support with document management, filing, and data entry.
* Assist with onboarding new starters, including desk setup and welcome packs.
* Manage meeting room bookings and ensure rooms are prepared for use.
* Order and manage PPE (Personal Protective Equipment) for the office and staff.
* Track, renew, and maintain ICO (Information Commissioner's Office) registration and compliance records.
* Other Duties
* Assist with ad hoc projects and tasks as directed by management.
* Support health and safety compliance within the office.
* Provide general support to the wider team as needed.
Qualifications
* Excellent communication and interpersonal skills.
* Strong organisational and time management abilities.
* Proactive and able to work independently.
* Attention to detail and a commitment to high standards.
* Previous experience in an office administration or coordination role is desirable.
* Competent with Microsoft Office and general office technology.
This job description is intended as a basic guide to the responsibilities of the post and is not exhaustive. The post holder may be asked to undertake duties that are in line with the level of the role. The job description will be subject to regular review and amendment as necessary in consultation with the post holder.
Additional information
* Seniority level: Associate
* Employment type: Full-time
* Job function: Administrative
* Industries: Utilities
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