Facilities & Maintenance Co-ordinator
Location: On-site, Essex (commutable distance required)
This is a well-established position within the business, and you'll work independently while collaborating closely with colleagues across all departments and external suppliers. You'll report directly to a senior operations leader and play a key role in keeping the site safe, efficient and well maintained.
Key Responsibilities
Facilities & Building Management
Act as the first point of contact for all facilities contractors (cleaning, security, alarms, air conditioning, gardening, electrical, plumbing, waste, utilities, decorating, etc.)
Oversee regular and project work to agreed specifications and contracts
Carry out basic maintenance and low-level repairs where appropriate (e.g. light fittings, ceiling tiles, door handles, minor decorating)
Monitor buildings and carry out preventative checks
Manage site access, keys and key holders
Vehicle & Fleet Administration
Manage company vehicle fleet administration, including checks, servicing, MOTs, tax and breakdown cover
Support the purchase of new vehicles and disposal of old vehicles as required
IT & Telephony Support
Work with an external IT support provider to ensure effective first-line IT support
Manage IT and mobile phone inventory
Organise purchase and setup of laptops, PCs and accessories
New starter IT setup and leaver equipment collection
Health & Safety Administration
Support day-to-day health & safety systems and processes
Coordinate fire alarm and emergency lighting tests
Manage contractor H&S documentation
General
Provide general support as needed to ensure smooth business operations
Occasional out-of-hours attendance may be required for alarms or contractor visits (time off in lieu provided)
Skills & Experience
Previous experience in a facilities or maintenance role
Hands-on experience with building maintenance and minor repairs
Experience managing contractors and suppliers
Basic IT knowledge (hardware, software, printers, telephony)
TPBN1_UKTJ