Office Administrator (School-Based Role) Full-Time Term Time Only Windsor, Berkshire A well-established and welcoming independent school in Windsor is seeking a highly organised and proactive Office Administrator to join its administrative team. This is a varied and rewarding role, combining front-of-house reception duties with wider administrative responsibilities to support the smooth day-to-day running of the school. Working closely with the Office Manager and wider staff team, the successful candidate will play a key role in ensuring excellent communication with parents, staff, and visitors, while maintaining high standards of organisation, safeguarding, and professionalism. Key Responsibilities Reception & Front Office Manage the main school reception, acting as the first point of contact for visitors, parents, and pupils Answer telephone and email enquiries in a professional and timely manner Coordinate incoming and outgoing post and general communications Monitor pupil attendance, update school systems, and follow up on absences Ensure safeguarding procedures are followed, including visitor sign-in and site security Administrative Support Support the Office Manager and wider team with general administrative tasks Maintain accurate pupil records using school systems (e.g. SIMS, ParentMail, Arbor) Assist with school communications, including parent correspondence Support the organisation of internal events and school activities Manage registers, attendance reporting, and daily administrative processes Student Welfare & First Aid Provide first aid support where required and maintain accurate records Manage pupil medication and communicate with parents regarding welfare needs Admissions & Pupil Administration Support the onboarding of new pupils, including admissions processes and data management Liaise with parents and external agencies regarding pupil information and transitions Maintain accurate and up-to-date records for safeguarding, medical, and attendance purposes Additional Duties Assist with after-school clubs and extracurricular administration Support school-wide processes such as census returns and data updates Contribute to the wider life of the school and attend relevant training and development Person Specification Essential Previous experience in an administrative or receptionist role (ideally within a school setting) Strong organisational skills and attention to detail Excellent communication and interpersonal skills Proactive, flexible, and able to manage a varied workload Confident ICT skills, including Microsoft Office Desirable Experience using school systems such as SIMS, Arbor or ParentMail Understanding of school administration processes and safeguarding procedures Experience working in a fast-paced educational environment Personal Qualities A positive, approachable, and professional manner Strong team player with a willingness to support colleagues Ability to build strong relationships with parents, pupils, and staff Commitment to contributing to the wider life and ethos of the school Working Hours Monday to Friday (shift pattern between 08:00–18:00) Term time only, including attendance on designated inset days How to Apply If this sounds like the right role for you, please submit your CV below.