Job title: Finance Officer – Cash Book & Sales Ledger
Reporting to: Finance Manager
Salary: £28,000 to £29,500
Hours: 36.25 hour
About the role
SS Great Britain Trust is a registered Charity with a mission to conserve the historic SS Great Britain ship and the national Brunel Collection as well as to inspire engineers of the future through our education programmes.
This Finance Officer role sits in the small Finance team which supports both the Charity and its trading subsidiary. The role offers a broad remit, with exposure across the full transactional finance function, with direct responsibility for sales ledger and cashbook processing, as well as a requirement to be able to provide back up for the purchase ledger function.
Main Responsibilities:
Maintaining the cash book for both Group companies:
1. Accurate posting of receipts and payments from the bank statement in Sage 200 Standard finance system on a weekly basis, including correct VAT coding of direct-to-bank income.
2. Downloading reports from other systems such as Fundraising CRM, ticketing and retail systems to ensure income is coded accurately.
3. Investigating unusual bank transactions
On-site Cash Management:
4. Preparing daily floats required for the gift shop
5. Checking used floats and recording information on Trading Statement spreadsheet. Investigating and reporting on any differences.
6. Liaising with our ‘cash in transit’ partner to ensure cash is collected and banked in a timely manner and that change is delivered to site as needed.
7. Occasional full cash counts and investigation of any cash differences.
Sales ledger for both Group companies:
8. Checking invoice requests and raising sales ledger invoices in Sage 200 Standard finance system, including accurate nominal ledger and VAT coding.
9. Raising monthly invoices for car parking.
10. Performing credit control, ensuring overdue payments are followed up in a timely manner and that agreed processes are followed if payments become significantly overdue.
11. Answering customer queries.
Support Gift Aid claims:
12. Running reports to support Gift Aid claim submission, liaising with Ops and Fundraising as required.
Contribute to month end process:
13. Monthly bank reconciliations for all Group bank accounts
14. Monthly reconciliation of the aged debtors listings to the debtors control accounts
Other tasks
15. Supporting with the annual external audit, creating year end schedules and providing back up for samples selected by the auditors.
16. Being able to provide cover for essential tasks usually carried out by the Finance Officer – Purchase Ledger and Finance Manager role in case of planned or unplanned absence. This will include entering supplier invoices in Sage and being able to create a payment run.
17. Looking for opportunities to improve processes so these run more efficiently
18. Maintaining high quality internal process notes for all tasks.
Person specification:
Skills & Experience
Essential
19. Broad transactional finance experience, including using a mainstream accounting system.
20. Basic understanding of bookkeeping and familiarity with posting month end journals in the nominal ledger.
21. Confident using Microsoft Excel, with ability to create spreadsheets and use basic functions
22. Highly organised with strong time-management skills
23. Excellent attention to detail and desire to improve processes
24. Strong inter-personal skills, confident communicating with suppliers and internal customers to build good relationships and resolve any issues.
25. Flexible with a positive attitude and a willingness to support others.
26. Ability to work independently and manage your workload, but with awareness of when to ask for support or advice.
Desirable
27. Charity finance experience
28. Experience using Sage 200 finance system
Staff Benefits
29. 23 days annual leave plus Bank Holidays
30. Stakeholder Pension of 5%
31. Health cash plan after completion of probation service
32. Death in Service – 2 times annual salary from start date
33. Free tickets to other attractions
34. 25% discount off Restaurant and Shop
35. Cycle Scheme and Tech Scheme
36. Family Friendly policies
37. Hybrid working
How to Apply
Please download an. Send your completed application form to jobs@ssgreatbritain.org
Closing date for applications: 9am, Monday 29th September 2025
Interview date: Interviews will be held on site on Tuesday 7th October.
SS Great Britain is committed to diversifying our audiences and workforce. We actively encourage applications from candidates from groups under-represented in our organisation including; Black, Asian and minority ethnic, Disabled people.
All full-time posts can be considered for job share.