Health Records Destruction and Retention Clerk
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Job Summary
As a member of the Destruction and Retention Team you will support the programme of appraising health records in line with National Legislation and local Standard Operating procedures. You will be able to display attention to detail and excellent keyboard skills alongside an enthusiastic approach to work. You will be required to handle and move boxes of health records which involves bending and kneeling and will be required to sit in one position for long periods at a time with high levels of concentration required. You will be based at Fairfield General Hospital but will be required to work across Other Trust sites. In return you will be a valued member of a supportive team who will encourage you to succeed in your own personal development.
Previous applicants need not apply**
Main duties
* Moving and handling multiple volumes of paper health records.
* Retrieving and tracking records from storage using PAS / Patient Centre.
* Appraising records to identify destruction or retention criteria following both National and local specific guidance and legislation.
* Complete online documentation to support audit trails.
* Able to maintain long periods of concentration.
* Liaise with other Health Records Services in regard to the location of health records.
* Use own initiative where appropriate.
* Identify any improvements in the service / process to line manager.
* Display NCA trust values daily
About Us
The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.
As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we're always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.
In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.
Details
* Date posted: 09 October 2025
* Pay scheme: Agenda for change
* Band: Band 2
* Salary: £24,465 a year per annum
* Contract: Fixed term
* Duration: 2 years
* Working pattern: Full-time, Flexible working, Compressed hours
* Reference number: 236-NCA-AC218-25-PSQ
* Job locations: Fairfield General Hospital, Rochdale Old Road, Bury, BL9 7TD
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk
We continually review our recruitment processes to ensure they are supporting us achieving an inclusive and representative team.
We recognise that many people find interviews daunting and the conventional interview approach, of unseen questions, often impacts performance on the day. We are therefore sending interview questions, to candidates, in advance for this vacancy. If you are invited for interview you will receive your interview questions in advance of your interview date.
Person Specification
Essential Qualifications
* Educated to GCSE level or equivalent including Mathematics and English
Desirable Qualifications
* Computer skills qualification such as ECDL, CLAIT or equivalent
* Customer Service or Administration qualification or equivalent experience
Essential Skills
* Able to work on own unsupervised
* Adaptability and flexibility
* Able to work as part of a team
* Able to travel independently to other sites
Skills & Abilities
* Good keyboard and PC skills.
* Ability to work under pressure in a busy environment
* Able to move across sites when required
Desirable Skills & Abilities
* Ability to work to deadline and prioritise own workload
* Ability to work on own unsupervised
Essential Knowledge, Training & Experience
* Understanding of confidentiality, Data Protection and Caldicott Principles
* Working knowledge of Microsoft Office i.e., Outlook, Word, Excel.
* Organised and methodical with an attention to detail.
Desirable Knowledge, Training & Experience
* Experience of working in an admin role
* Experience using a hospital-based Patient Administration System
* Knowledge of NHS Records Management Standards
* Experience of recognising and resolving routine issues referring to a supervisor/manager where appropriate.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
Employer details
Northern Care Alliance NHS Foundation Trust
Fairfield General Hospital
Rochdale Old Road
Bury
BL9 7TD
Employer's website: https://www.northerncarealliance.nhs.uk/
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