Overview
A Highly Successful School in Hampshire is seeking a professional Personal Assistant to the Headteacher. The role requires strategic thinking, working alongside the Headteacher to prioritise and manage workload to successfully deliver to deadlines. CONTRACT TYPE: Full Time - 37 hours per week, term time plus 3 weeks. Hours: 8.00 am – 4.30 pm (4.00 pm on Friday). The post holder will require discretion, diplomacy and the ability to uphold confidentiality in all matters.
This is an excellent opportunity to join a very successful secondary school where students thrive academically and culturally.
Responsibilities
* Provide a comprehensive and confidential secretarial service to the Headteacher, including GDPR and data protection considerations.
* Be the principal contact between the Headteacher and all stakeholders, both inside and outside the school, with oversight of the reception area.
* Deliver a first-class secretarial and administrative service to the Headteacher, including: managing diaries and meeting schedules; preparing presentations, reports, and minutes; preparing, checking and formatting letters with a high level of accuracy; supporting recruitment activities.
* Be the first point of contact for the Headteacher with people from within and outside the organisation; screen enquiries and respond as appropriate.
* Organise and attend meetings, ensuring the Headteacher is well prepared for meetings; devise and maintain office systems, including data management and filing.
* Coordinate social media postings and press releases to promote the school and its activities, including open events.
* Manage the Headteacher's electronic diary and arrange meetings and appointments.
* Be a member of the wider Senior Management Team, attend weekly meetings, and take minutes for those meetings.
* Take minutes for whole school and pastoral briefings (Tuesday and Thursday mornings).
* Produce documentation to a high standard (letters and general correspondence) for all stakeholders.
* Support the Senior Leadership Team in organising and coordinating school open events and liaise with other schools and primary headteachers as required.
* Process student suspension notifications and related documentation; prepare statistics as required by the Local Authority and other statutory bodies.
* Monitor the admin e-mail account and action queries appropriately; coordinate with the appropriate personnel.
* Assist with recruitment activities and provide administrative support for safeguarding expectations and policies.
Qualifications
* Essential skills:
* Good GCSE grades (including English and Mathematics at grade C/4 or above).
* Excellent administrative and organisational skills; proficient ICT skills.
* Working knowledge of the power of social media for marketing.
* Ability to use initiative, be self-motivated and work under pressure; experience in high-pressured environments and dealing with complex personnel issues.
* Good interpersonal and communication skills; a good sense of humour and the ability to work as part of a team.
* Ability to manage internal and external partners and their expectations; punctuality, reliability and loyalty.
* Comprehensive understanding of safeguarding children (training provided).
* Discretion and confidentiality in all matters.
* Desirable skills:
* Experience of working in a fast-paced education setting; experience of line management.
* Advanced Microsoft Word skills and knowledge of management information systems and databases.
Benefits
* On-site nursery available
* Free on-site parking
* Local Government pension scheme
* Access to Education Mutual benefits to support wellbeing
How to apply
For further details, please visit: https://www.beaufort.hants.sch.uk/join-us/job-vacancies/
If you wish to make an informal enquiry or arrange a visit, please email the school admin@beaufort.hants.sch.uk
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