The Junior Practice Assistant (SST) will provide administrative support and services to Associates, trainees and others supported by the Secretarial Services Team (SST). Experience in Real Estate processes would be advantageous.
Main responsibilities:
* Print and scan materials
* Prepare courier packages
* Answer phones, route calls, and take messages
* Update contacts in Outlook
* Book travel arrangements through the Firm’s travel agency
* Electronic and hard copy filing
* Upload client documents via the SharePoint site or another internet site
* Support on client intake (including engagement letters) and billing
* Utilize and review materials from Service Centres, to ensure maximum usage of these services and accuracy of output, including Document Services (DCS) and General Admin Services (GAS) (e.g. time entry, expense reimbursements, vendor invoices, and document edits)
* Support logistics for external meetings, including the booking of meeting rooms (utilize GAS for internal meetings)
* Support with inbox and diary management as required
* Proactively support the team and demonstrate willingness to upskill and learn with others
* Produce documentation for urgent jobs that are not suitable to be done by Document Services
Skills and experience:
* Recent graduate or starting a new career with minimal experience in the corporate environment
* Proficient in Microsoft Office Suite (i.e., Word, Excel, Outlook, PowerPoint, Access, Teams)
* Proactively seek to upskill
* Able to provide support to team membersStrong communication skills, both written and verbal
* Able to provide continual attention to detail in completing assignments
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