Role: Secretariat Support Officer REF 372798
Contract Length: Until 02/02/28
Location: Wakefield
IR35: Inside
Pay Rate to Intermediary: £17.34 per hour
Spinwell is recruiting for a Secretariat Support Officer for an excellent opportunity within the public sector.
RESPONSIBILITIES OF THE SECRETARIAT SUPPORT OFFICER
* Lead by example and behave in line with the Police Code of Ethics ensuring that the force values and behavioural expectations are clearly understood and considered by managers, officers and staff in their decision making and actions; reinforcing and influencing them through all interactions and processes.
* Lead by example, treating others with dignity, fairness and respect at all times, regardless of identity, background, status or circumstances.Embrace and invest in West Yorkshire Police’s approach and commitment to Diversity, Equality and Inclusion (DEI), recognising its importance and value.Implement this commitment wherever possible in day to day duties and interactions with colleagues and our communities, with an aim to integrate equality and human rights into everything we do.
* To record, action, manage and distribute where appropriate, all correspondence received in the Chief Officer Team, preparing responses where appropriate.
* Organise and oversee all Chief Officer Team Board Meetings in line with the annual Strategic Governance Cycle requirements. Liaise with appropriate colleagues to ensure all meetings are planned into the Chief Officer diaries in line with existing commitments.
* Ensure the timely preparation of agendas and supporting documentation for Chief Officer Board Meetings. Ensure all paperwork is presented in the appropriate format to each Board Meeting.
* To minute all Chief Officer Board meetings and produce an accurate record of discussion and outcomes in the relevant minute style as previously outlined by the respective Chief Officer.
* To actively contribute to the development and improvement of the administrative systems within the Secretariat Support Office.
* To support the secretarial needs of the Chief Officer Team, as directed by line managers.Tasks to include typing, low level research and low-level planning.
* Oversee ordering and stock rotation for stationery, consumables, direct issues and office supplies for the Chief Officer team as a whole.
* Undertake any other secretarial support work as directed including working at different locations.This is to provide business continuity and enable the Chief Officer Support Team as a whole to fulfil force wide needs
SKILLS/EXPERIENCE OF THE SECRETARIAT SUPPORT OFFICER
* Ability to accurately record and transcribe notes/minutes of meetings.
* Administration experience.
* Basic knowledge of and ability to operate computerised systems such as Microsoft Office / 365 (especially word).
* Good organisational and interpersonal skills.
* Proficient typing skills.
* To be responsible for the provision of office cover between the hours of 8am and 6pm on a rota basis.
If you are a Secretariat Support Officer, apply now or send your CV to Spinwell!
We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.
Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us
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