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Administrative Associate - ForHealth Consulting Job Number: 1
Category: Administrative Support
Location: Shrewsbury, MA
Shift: Day
Exempt/Non-Exempt: Non Exempt
Business Unit: ForHealth Consulting
Department: ForHealth Consulting - Community Service - W401950
Job Type: Full-Time
Salary Grade: 15
Union Code: Union Position-W28-SHARE
Num. Openings: 1
Post Date: Aug. 22, 2025
JOB SUMMARY:
Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.
ESSENTIAL FUNCTIONS:
* Perform data entry and generate reports.
* Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.
* Process and track documents such as invoices, payments, requisitions and expense reimbursement.
* Provide administrative support with the preparation of materials, agenda, notes, and handouts.
* Type, edit, and proofread material.
* Answer phones and screen calls. Take messages and relay information within scope of authority.
* Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
* Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
* Order and maintain office and other department supplies.
* Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
* Answer routine correspondence.
* Perform other duties as required.
REQUIRED QUALIFICATIONS:
* High school diploma, or equivalent experience
* 0 years of experience, entry level role
* Specialized secretarial training preferred
* Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook
* Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
* Ability to prioritize and problem solve
The position does require up to 3 days per week in the Shrewsbury-based office.
UMass Chan Medical School welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.