Job Description
Are you an organised, proactive professional who thrives in a hands-on, dynamic environment? Our client, a leading international investment management firm with offices worldwide, is seeking a Facilities & Office Operations Manager. This is a pivotal role, responsible for managing the day-to-day operations of a busy office, overseeing facilities, and supporting senior executives with travel and administrative needs.
You will lead the facilities function, ensuring the smooth running of the office and a safe, efficient, and well-equipped working environment.
Key responsibilities:
Facilities & Office Management:
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* Oversee all office operations, including team rotas, work allocation, absences, and temporary staff
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* Manage office service contracts, equipment maintenance, and supplier standards
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* Authorise office purchases, facilitate office reconfigurations, and manage premises projects
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* Maintain relationships with building management, security, and fellow tenants, attending regular meetings
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* Ensure Health & Safety compliance, including fire safety, risk assessments, and training as a Fire Warden
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* Prepare budgets, monitor spending, and create efficiencies
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* Oversee office leases, service charges, and day-to-day staff requests
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* Support sustainability initiatives, including carbon emissions reporting and ESOS assessments
Events & Executive Support:
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* Coordinate staff, director, and client events, including quarterly board meetings and dinners
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* Provide executive support to the Group Finance Director, including diary management, travel bookings, and ad-hoc PA duties
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* Act as a point of contact for global offices on facilities and travel matters
The Candidate:
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* Excellent communication skills and the ability to prioritise varied workloads
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* Flexible, motivated, and highly organised with strong multi-tasking and forward-planning skills
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* Discretion and professionalism at all times
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* Strong attention to detail while working to deadlines
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* Travel coordination experience is advantageous, including understanding airfares
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* Good familiarity with Microsoft Office applications – Word, Excel, PowerPoint
This is an exciting opportunity for a versatile professional to take ownership of a busy office environment, streamline operations, and make a real impact in a global business.