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About The Role
Exciting new opportunity for a Company Secretarial Assistant to join our Company Secretariat Department providing company secretarial and compliance support to the secretariat function which has primary responsibility for property management entities to over thirty management companies for various clients.
Responsibilities
* Assisting in the administration of UK Companies including maintenance of UK Company Statutory Books and Registers and ensuring compliance with Companies House filing regulations. This includes preparing and filing annual accounts, compliance statements, and other company forms within deadlines.
* Obtaining necessary Shareholder and Director Approvals and advising on required approvals, organizing meetings, preparing agendas, resolutions, and minutes.
* Managing appointment and resignation of directors and obtaining approvals under the Articles of Association.
* Maintaining company share registers, overseeing share allocations, transfers, and registrations as per the Articles of Association.
* Preparing and overseeing legal document execution, advising on company signatories, and ensuring proper filing of copy documents and approvals.
Additional Tasks
* Updating and managing the Company Secretarial software.
* Drafting routine client reports.
* Handling routine enquiries from tenants, suppliers, directors, shareholders, and legal representatives.
* Advising directors on duties and compliance with legislation and articles of association.
* Filing and retaining documents.
* Ensuring the smooth operation of the Secretariat department.
* Performing other duties as assigned by the Partner or Assistant Company Secretary.
Financial Responsibilities
* Supporting finance and audit teams with annual accounts and service charge budgets, arranging approvals, and statutory filings.
Other Duties
* Drafting legal documents and arranging signatures.
* Overseeing property ownership changes, liaising with solicitors, and conducting AML checks.
* Collaborating with Property and Park colleagues to ensure compliance with obligations under Service Agreements.
* Assisting auditors, joint venture partners, and related parties.
What We Expect From You
Strong organizational and administrative skills, high accuracy, attention to detail, and the ability to work independently. Excellent interpersonal and communication skills, both written and verbal.
Desirable Qualifications
* Experience in a similar role, with company secretarial or commercial property background, or qualified/part-qualified company secretary.
* Degree qualification.
* Professional accreditation.
* Legal or company secretarial experience.
* Property background.
Why Workman?
Hybrid working, core hours for flexibility, study support, bonuses, healthcare, additional holidays, lifestyle benefits, social events, and referral bonuses.
About Workman LLP
Leading independent commercial property management specialist in the UK, with longstanding client relationships and a diverse workforce.
For more info, visit Our People | Workman LLP.
Equal Opportunities
We are an equal opportunities employer committed to diversity and following the Equality Act 2010.
This job description does not form part of your employment contract.
Salary Banding
£25,000 - £30,000
Additional Details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Administrative
* Industries: IT Services and IT Consulting
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