What you will do on your journey with WebBeds.
As a Facilities Assistant, you will support the smooth and professional running of office facilities by ensuring infrastructure is well-maintained, coordinating functions effectively, and managing resources in line with budgets, company policies, and relevant regulatory requirements
In this role you will:
You will facilitate the efficient and professional operation of office facilities by maintaining all infrastructure to a high standard, managing functions accurately, adhering to budgets, company policies and all applicable governmental and regulatory requirements.
Key Responsibilities.
* Maintain office space to a high standard, ensuring cleanliness, safety, and compliance with Health & Safety and Fire Safety regulations
* Greet visitors professionally, manage deliveries, couriers, post, and provide refreshments/catering for meetings.
* Oversee office supplies, consumables, and equipment, ensuring cost-effective purchasing and adequate stock levels.
* Manage vendor, landlord, and service provider relationships, including contracts, negotiations, invoices, and payments.
* Schedule and oversee routine maintenance, cleaning services, repairs, and insurance renewals.
* Ensure facilities-related financial management, including budgeting, expense submissions, and invoice approvals.
* Support IT and infrastructure needs for office moves, new employees, and workspace setup.
* Coordinate staff medical checks, travel arrangements, and expense processes.
* Implement and update facilities policies and procedures to improve efficiency, and collaborate with management on maintaining a productive work environment.
The skills we would love to see in your suitcase.
* Strong organisational, planning and multitasking skills and are able to prioritise and meet deadlines under pressure
* Professional, practical and hands-on approach with excellent attention to detail
* Proactive, results-driven and adaptable with a positive “can-do” attitude
* Confident communicator able to engage effectively at all levels
* Flexible, adaptable, resilient and able to work in a changing environment
* Skilled in anticipating and solving problems with strong analytical and decision-making abilities
* Proficient in Microsoft Office
* Highly driven to succeed, ability to multitask & take a pro active approach to your work
* Experienced in handling confidential information with integrity
* Knowledgeable in workplace Health & Safety practices
WebBeds is a global digital travel marketplace for the travel trade, an intermediary connecting hotels and other travel service suppliers to a distribution network of travel buyers all over the world. We connect hotels looking to fill rooms with buyers trying to find rooms. In short, we source bookable content, integrate, aggregate and merchandise that content in our platform, then distribute it to a global network of travel trade buyers, who sell to the travelling public.
Our Products range from a Retail Online platform, Integration Connectivity hub and distribution APIs to name but a few and our systems are 100% cloud hosted processing up to 8.3bn search requests daily, with 17million rooms nights sold in FY24. We deliver amazing outcomes using leading edge technology through innovative and creative thinking; and products help our partners deliver amazing travel experiences, enabling travel the world over.
Some things that make us stand out!
* We are a truly global travel organisation, with a global footprint.
* We have 1200+ people speaking 50+ languages in 120+ cites across 50+ countries.
* We partner with over 500,000 properties in more than 39,000 locations.
* We work with more than 50,000 travel buyers in 140 source markets.
* We have an amazing team delivering valuable outcomes using innovative tech and creative, lateral thinking.
Working at WebBeds
WebBeds is a fast-paced, results-driven business and that is reflected throughout our company, in our technology, product and perhaps most importantly – in our people. Visit ‘Careers’ for jobs around the world of WebBeds.
Global and regional hotel chains, independent hotels, apartments, resorts, attractions, transfer and sightseeing companies and more – can sell their products through WebBeds by connecting to a global network of over 50,000 online and offline travel buyers through robust solutions that provide greater inventory control to simplify distribution, and leverage WebBeds enhanced analytics to inform inventory optimisation choices – saving costs and increasing revenue.
Online travel agencies, retail travel agents, corporate travel managers, tour operators, wholesalers, tourism boards, super apps, DMC’s, group providers, airlines and more – can integrate the hundreds of thousands of hotels and ground services in the WebBeds marketplace through simple and seamless API connectivity, or they can search, shop and book online through one of WebBeds trade only booking sites.
Our operation.
We operate globally through four geographic regions – Europe, Asia Pacific, MEA (Middle East and Africa) and the Americas – with over 2,000 travel professionals working in 120 cities across 50 countries worldwide. WebBeds also operates specialist brands JacTravel DMC and UHl. JacTravel DMC provides tailormade travel arrangements for offline FIT and groups traveling to the UK, Ireland and key mainland European destinations to the international travel trade. UHI is a genuine pioneer, providing online pilgrimage travel services to travel agencies worldwide.
WebBeds is a travel brand of the Web Travel Group, an ASX 200 listed company (ASX: WEB) operating global digital travel businesses.
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