Are you a team player looking for a unique opportunity to grow your skills, gain qualifications, and work at the centre of Government?\n\nWeâre looking for talented people to join us in Ministerial Private Office division as Assistant Private Secretaries (APS). \n\nAssistant Private Secretaries provide a pivotal role within Private Office through management of all correspondence, Ministerial diaries, administration and logistical support for Ministers; playing a vital role in supporting the Scottish Ministersâ schedules; and managing communication channels with the wider Scottish Government and external stakeholders. \n\nTime spent in Ministerial Private Office will mean that you learn and understand the intricacies of Parliamentary and Cabinet business whilst observing decision making at its highest level in Government. \n\nThis is a Modern Apprenticeship opportunity, throughout the first 12 months the success candidate will be expected to gain a relevant SVQ qualification. Support will be provided by an internal assessor who will work with you on a monthly basis with time given to work on your qualification. We will invest in your potential by supporting your development and giving you opportunities to stretch in post. Responsibilities\n\nCoordinate all diary requests, liaising with the Private Office team, communications colleagues, Special Advisers, policy teams, and external stakeholders to ensure effective scheduling and prioritisation.\n\nOversee meeting arrangements, including logistical support and commissioning of Ministerial briefings.\n\nMaintain the Ministerial Database, process expenses, and handle purchasing activities for the Private Office via Oracle.\n\nOrganise Ministerial travel\u00A0in collaboration with the Scottish Governmentâs travel provider.\n\nHandle Ministerial correspondence, determining appropriate response types, prioritising incoming and outgoing communications, and ensuring quality assurance in partnership with policy colleagues.\n\nAdminister the Parliamentary Question process, working with Special Advisers to compile briefings for potential supplementary questions under tight deadlines.\n\nCoordinate Cabinet papers, ensuring timely and comprehensive briefing preparation for the Minister Success Profile\n\nSuccess profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on.\n\nBehaviours:\n\nCommunicating and Influencing â Level 1\n\nWorking Together â Level 1\n\nManaging a Quality Service â Level 1\n\nDelivering at Pace - Level 1\n\nYou can find out more about Success Profiles Behaviours, here.