Theatre Scheduler/Administrator | Private Hospital | Permanent – Full-Time | Horley, West Sussex | Free Parking
Spire Gatwick Park Hospital have an exciting opportunity for a Theatre Scheduler/Administrator to join our Team.
In this key role, you will work closely with the Capacity and Utilisation Manager, Consultants and their Medical Secretaries to ensure the efficient scheduling of theatre time and coordinating bed activity. Your strong organisational skills and attention to detail will help optimise theatre utilisation, ensuring a smooth and effective patient journey.
Duties & Responsibilities:
1. Working alongside the Capacity and Utilisation Manager, liaise with the Theatre Manager, Ward Manager, Pre-Assessment and People Support Centre to ensure effective communication and collaboration between departments
2. To review all booking forms and allocate theatre space based on theatre sessions and bed capacity
3. To actively offer theatre availability to consultants and secretaries
4. Forward plan the utilisation of theatre time by working closely with the Theatre Manager, Ward Manager and calling/emailing consultants with available theatre sessions
5. To proactively respond to cancellations, liaising with the Theatre Manager, Ward Manager and POA Lead to safely backfill theatre space
6. To liaise with consultants and their secretaries regarding booking information and to inform consultants of any additional information required
7. To update and amend any changes in bookings as and when required
8. To review equipment requests from the booking form with the theatre team to confirm availability of equipment
9. To develop and manage processes for coordinating bed availability, utilising the SAP bed management system and take a pro-active approach to maximise bed utilisation within the given guidelines and capacity constraints
10. Continuously monitor hospital admissions, discharges and patient movement within the hospital and handle queries relating to admissions and bed availability
11. Alongside the Capacity and Utilisation Manager, lead a weekly theatre planning meeting to ensure theatre lists and bed planning links in with ward capacity
12. Ensure that patient and hospital confidentiality is always maintained
13. Carry out any other duty that reasonably falls within the general nature and level of responsibility of the post
Who we’re looking for;
14. A Confident, Enthusiastic and self-motivated individual
15. Previous Experience of working as an administrator in theatres or elective surgery back-ground is preferred
16. You must be proficient and confident in making independent decisions and effectively engaging with the senior management
17. An accurate approach when working to strict deadlines and a confidence when delivering information to key personnel
18. Excellent communication skills, both written and verbal
19. Proficiency in Microsoft Office, particularly Outlook and Outlook Calendars, Word, Excel and SAP
20. Able to prioritise and work accurately under pressure with sound numerical and analytical ability and attention to detail
21. Ability to work independently and as part of a team
22. Excellent time management and good organisational skills
Contract: Permanent, Full Time, 37.5hrs per week
Working Hours: Monday – Friday, 09:00 – 17:00
Benefits:
We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
23. 35 days annual leave inclusive of bank holidays
24. Employer and employee contributory pension with flexible retirement options
25. ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
26. Free Bupa wellness screening
27. Private medical insurance
28. Life assurance
29. Free on site parking
Closing Date: If we have received sufficient applications, we reserve the right to close this vacancy without further notice, so please submit your application as soon as possible.
Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 39 hospitals and 8 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care.
Please contact Charlotte Oliver for more information on this role
For us, it's more than just treating patients; it's about looking after people.
Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications
About Us
At Spire Healthcare, caring is our passion. We have been putting patients at the heart of everything we do for over 25 years. We’re committed to looking after people, both patients and staff. We deliver high standards of care to our insured, self-pay and NHS patients across 39 hospitals and 33 clinics, medical centres and consulting rooms. Our successful business is led by an experienced and stable senior management team, we provide the highest quality of care through the latest medical technology, new facilities, and a focus on inspiring leadership and employee development.
We have achieved our market leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated ‘Good’ or ‘Outstanding’ by the Regulators; these are sector leading standards.