Assistant Project Manager (Equip) (J19404) Ballymena, Northern Ireland
Salary: GBP19.78 - GBP19.78 per hour
Job Title: Assistant Project Manager
Rate of Pay: £19.78
Location: Greenmount House, Ballymena
Duration: End of March 2027 (possible extension)
Key Responsibilities
* Support the delivery and implementation of the Equip programme within the Finance Directorate and across the organisation.
* Ensure appropriate governance arrangements are in place for the Finance and HR aspects of the project.
* Monitor project performance, milestones, deliverables, and benefits realisation.
* Maintain project monitoring systems and processes, escalating risks and issues where appropriate and supporting mitigation activities.
* Develop project plans, implementation strategies, and supporting documentation.
* Produce project reports, highlight reports, and other documentation in line with Trust and Health and Social Care (HSC) standards.
* Collaborate effectively with internal and external stakeholders to support successful project implementation.
* Maintain project risk and issue logs and support ongoing risk management activities.
* Liaise with departmental managers and related projects to ensure coordinated delivery and avoid duplication of effort.
* Support the development, review, and updating of Trust policies, procedures, and Standard Operating Procedures impacted by Finance and HR system changes.
Financial and Resource Management
* Identify and coordinate resources required for successful project delivery.
* Monitor project progress and resource utilisation, implementing corrective actions where necessary.
* Manage and monitor project budgets and expenditure throughout the project lifecycle.
* Establish appropriate project and programme structures for governance, quality assurance, and reporting.
* Participate in post-project evaluations and reviews, capturing lessons learned and supporting continuous improvement.
* Supervise and coordinate staff activities to ensure work is completed accurately and within agreed deadlines.
Stakeholder Engagement and Collaborative Working
* Engage with key stakeholders to support project implementation and delivery.
* Represent the Trust at relevant local forums, meetings, and project groups.
* Work collaboratively with stakeholders across Health and Social Care (HSC) organisations and external partners.
* Maintain positive relationships with suppliers and vendors and coordinate communications as required.
* Support stakeholders in identifying and documenting application development and system improvement requirements.
General Management Responsibilities
* Ensure appropriate governance, risk management, and safety arrangements are maintained within areas of responsibility.
* Promote and maintain compliance with infection prevention and control policies and procedures.
* Ensure compliance with financial governance requirements, including Standing Financial Instructions and payroll procedures where applicable.
* Support staff performance management, development reviews, and personal development planning.
* Promote a culture of continuous improvement, innovation, and service development.
* Maintain knowledge of relevant policies and procedures relating to staff and resource management.
* Communicate effectively and foster productive working relationships across teams and departments.
* Delegate responsibilities appropriately while maintaining accountability for outcomes.
* Promote learning, training, and professional development opportunities for staff.
* Uphold equality, diversity, and inclusion principles in all aspects of work.
* Promote environmental sustainability and efficient use of resources.
* Ensure compliance with GDPR, Data Protection legislation, Freedom of Information requirements, Environmental Information Regulations, and Records Management policies.
Essential Qualifications and Experience
Applicants must meet one of the following:
* A university degree and a minimum of 2 years’ relevant experience; or
* An HND (or equivalent recognised qualification) and a minimum of 3 years’ relevant experience; or
* A minimum of 5 years’ relevant experience.
Relevant experience is defined as providing or supporting programmes or projects within a large-scale organisation.
Additional Requirement
* Hold a current full UK driving licence and have access to a vehicle for work purposes (reasonable adjustments will be considered in line with disability requirements).
Essential Skills and Competencies
* Demonstrable people management and organisational skills.
* Excellent written and verbal communication skills with the ability to build and maintain professional relationships.
* Proactive, self‑motivated, and able to work effectively with internal and external stakeholders.
* Strong analytical and problem‑solving skills with experience interpreting information and producing detailed reports for senior management.
* Ability to work accurately, manage competing priorities, and meet tight deadlines within a fast‑paced project environment.
* Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Successful candidates may need to apply for an Access NI Certificate with Staffline regardless of if you already have a valid certificate.
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