Project Support Administrator
Location: Barnstaple, Roundswell | Hours: 8:30am - 5pm | Monday to Friday | Full-time | Permanent
Introduction
Acorn by Synergie is recruiting for a Project Support Administrator to join a busy and fast‑paced office team based in Barnstaple, Roundswell. This role involves supporting project coordination, supplier management, customer communication, and general administration duties.
Key Duties
* Create electronic job folders using specific templates and ensure all data is stored correctly.
* Input records and product information into bespoke software systems.
* Assist in completing Supplier Monitoring Forms.
* Ensure supplier documentation, including insurance and assessment forms, is kept up to date.
* Support the onboarding of new suppliers and customers.
* Attend meetings and take accurate meeting minutes.
* Manage electronic file archiving and organisation.
* Report furniture defects or shortages to suppliers.
* Raise and close non‑conformance reports in a timely manner.
* Support office housekeeping and hospitality duties.
* Collate data for delivery and incoming inspections and maintain reports.
* Send and collate customer satisfaction feedback.
* Distribute warehouse incoming goods lists to relevant personnel.
* Assist with invoicing documentation for the accounts department.
* Communicate professionally with internal and external customers via telephone, email, and in person.
* Check and file supplier order acknowledgements.
* Request and maintain supplier brochures and documentation.
* Notify customers of incoming deliveries.
* Ensure goods are booked into the warehouse at least 48 hours before job commencement.
* Process orders and update supply chain records.
* Prepare project documentation as required.
* Obtain quotations and raise purchase orders when necessary.
Requirements
* Previous administration experience.
* Strong organisational and communication skills.
* Good attention to detail and accuracy.
* Ability to manage multiple tasks and deadlines.
* Confident using computer systems and Microsoft Office.
* Professional and customer‑focused approach.
* Ability to work independently and as part of a team.
What We Offer
* Monday to Friday working hours.
* Buy and sell holiday scheme.
* Car allowance.
* Cycle to work scheme.
* Supportive team environment.
* Long‑term career opportunity.
* Varied and fast‑paced role.
Interested?
Apply now with your up‑to‑date CV for more information.
Acorn by Synergie acts as an employment business for the supply of temporary workers
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