As a vital member of the Projects Department, the Projects Admin Assistant plays a key role in keeping projects running smoothly by providing high-quality administrative support. From managing essential documentation and formatting client-facing materials to helping track milestones and liaising across departments, this role ensures that nothing falls through the cracks. It’s a dynamic position that calls for exceptional organisation, strong attention to detail, and confidence using PDF editing tools and the full Microsoft Office suite.
Duties including but not limited to:
* Support the Projects team with day-to-day administrative tasks.
* Create, edit, and manage project documentation using Microsoft Office (Word, Excel, PowerPoint) and PDF software (e.g., Adobe Acrobat).
* Organise and maintain project files, records, and documentation.
* Format and compile project reports, data sheets, and customer documents to meet internal and client standards.
* Track deadlines, deliverables, and milestones, and assist in maintaining project schedules.
* Prepare and distribute meeting minutes, agendas, and action lists.
* Liaise with internal departments to gather required information and ensure project timelines are met.
* Assist in submission of technical documentation and drawings to clients.
* Perform quality checks on documents for accuracy and formatting.
* Support the team during audits or client visits by organising required materials.
* Carry out other work-related duties as may be assigned to you.
* Support finance department with project related invoice queries.
Skills & Experience:
* Proven experience in an administrative or project support role preferably within an engineering, construction, or manufacturing environment.
* Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* Confident in working with PDF tools (e.g., Adobe Acrobat) to compile, edit, and secure documents.
* Strong organisational and time-management skills.
* Ability to multitask and work effectively under pressure.
* Friendly and professional approach to both internal and external communication.
Preferred:
* Experience with project management systems or document control platforms.
* Familiarity with ERP systems (e.g., Navision, SAP, etc.).
* Interest in learning the technical elements of project coordination.
* Positive, team-oriented attitude with a willingness to support across departments when required.
Personal Qualities:
* Ability to plan, manage, and take responsibility for one’s own work and associated decisions.
* Problem solving approach with a ‘get it right first time’ approach.
* Strong communication skills, both verbal and written, alongside effective teamwork.
* Strong ability to perform well under pressure managing a high and varied workload, tight deadlines and shifting priorities.
* Consistent attention to detail in all aspects of the role.
If you enjoy being at the centre of a fast-paced team and thrive on keeping things efficient, accurate, and on track — we’d love to hear from you.
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