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Executive Assistant Operations, Northampton
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Client:
Dovetail Recruitment Ltd
Location:
Northampton, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
1
Posted:
22.08.2025
Expiry Date:
06.10.2025
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Job Description:
German Speaking Operations & PA Executive – Full-Time or Part-Time
Location: Purley, South London – 25 mins from London Victoria or Clapham Junction
Hours: Flexible, full-time (37.5 hrs/week) or part-time (up to 36 hrs/week)
ALL APPLICATIONS MUST BE GERMAN SPEAKING TO APPLY FOR THIS ROLE
Start Date: ASAP
About the Role
We’re recruiting for a proactive and organised German-Speaking Operations & PA Executive to join a well-established international creative agency in Purley. This varied, people-focused role supports the Office Manager, HR Manager, and senior directors, ensuring smooth day-to-day operations and administrative processes.
This role offers the chance to be a central part of a dynamic, design-led environment where every day is different, with flexible hours for full-time or part-time work.
Key Responsibilities
Office Operations & Front of House
* Greet visitors, manage calls and emails
* Liaise with suppliers, couriers, and service providers — often in German
* Maintain office supplies, coordinate deliveries, support studio operations
* Assist with meetings, team events, and finance team administrative tasks
PA & Executive Support
* Provide diary and admin support to senior directors
* Assist the Office Manager with operational tasks and office systems
* Support HR with administrative tasks and staff communications
* Assist senior partners with property portfolio administration
* Handle confidential information discreetly
German-Language Quality Control
* Proofread and review German-language materials and documents
* Support internal teams with translations, research, and communications
Person Specification
* Fluent in German and English
* Experience in office administration, operations, or PA/EA roles supporting senior teams
* Strong organisational, communication, and multitasking skills
* Proactive, approachable, independent problem-solver
* Comfortable with Microsoft Office, Google Workspace, and Zoom
* Team player in a fast-paced, creative environment
Salary & Benefits
* Circa £34,000 pro-rata depending on hours
* 25 days holiday + bank holidays (pro-rata for part-time)
* Private healthcare and pension
* Full training and ongoing development
* Friendly, collaborative team culture
* Modern, creative studio with excellent transport links
Additional Information
* On-site in Purley, South London (no hybrid/remote)
* Flexible hours for full-time or part-time candidates
* Must have the right to work in the UK (sponsorship not available)
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