Location Birmingham - Corporate Headquarters
Buffalo Rock is an award‑winning Pepsi and Keurig Dr Pepper bottler founded in Birmingham, AL more than 124 years ago. Buffalo Rock manages the best alcoholic and non‑alcoholic beverage portfolio in the country, which includes several beloved global and regional brands.
The Executive Administrative Assistant provides high‑level administrative support by managing schedules, coordinating meetings and events, handling correspondence, conducting research, and managing travel arrangements. The role maintains confidentiality, may supervise other administrative staff, and requires excellent organizational, communication, and multitasking skills.
Essential Functions
* Welcome visitors, greet guests, and direct them to the appropriate office.
* Answer and route phone calls, take messages, and handle incoming and outgoing mail.
* Perform clerical tasks such as data entry, filing, and ordering office supplies.
* Maintain the reception area: keep it clean, organized, and presentable.
* Manage calendars, including scheduling meetings, appointments, and travel arrangements.
* Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
* Coordinate and organize meetings, preparing agendas, materials, and minutes.
* Handle confidential information with the highest level of discretion.
* Assist in the preparation and tracking of budgets, expense reports, and invoices.
* Support special projects, strategic initiatives, and organizational events as assigned.
* Anticipate executive needs and proactively manage priorities to maximize productivity.
* Maintain and update filing systems, both electronic and physical.
* May require a limited amount of travel.
* Supervise other administrative or corporate staff as directed.
* Maintain a high level of professionalism among many different constituents.
Other Duties and Responsibilities
* Exhibit a high level of ethical and moral conduct at all times.
* Continuously improve through company‑provided training and complete the assigned curriculum.
* Take reasonable precautions to protect the company from damage or liability.
* Protect the safety of employees, partners, customers, and company property.
* Honor and follow through on all business commitments.
* Embody Buffalo Rock’s purpose of "Building brands through legendary service and remarkable people."
* Serve our communities and focus on customer success.
* Value integrity, continuous improvement, teamwork, and daily excellence.
Skills
* Exceptional organizational skills with strong attention to detail.
* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
* Excellent verbal and written communication skills.
* Ability to handle sensitive information with discretion and maintain strict confidentiality.
* Strong problem‑solving skills and the ability to work independently in a fast‑paced environment.
* Professional demeanor and the ability to build positive relationships at all levels of the organization.
Supervisory Responsibilities
* Interview, hire, train, appraise performance, reward, discipline, and address complaints of employees.
* Plan, assign, direct work, and recommend changes in status as needed.
Qualifications
* Minimum of 5 years in an executive or senior administrative support role.
* Bachelor’s degree in Business Administration, Communications, or related field preferred; equivalent experience considered.
* Ability to manage multiple priorities and anticipate the needs of a senior executive.
* High level of discretion and professionalism in handling confidential information.
* Strong interpersonal skills and the ability to build relationships across the organization.
Affirmative Action/EEO statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic makeup, status as a protected veteran, or any other factor prohibited by applicable law.
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