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DESIGN SERVICES (NW) LIMITED Technical Recruitment
Location:
Chester, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Views:
3
Posted:
04.06.2025
Expiry Date:
19.07.2025
Job Description:
The Bid Coordinator is responsible for supporting the end-to-end bid process, ensuring timely, high-quality, and competitive tender submissions. This involves coordinating input from various stakeholders, managing documentation, and maintaining bid content and databases.
Location
Cheshire West - Warrington Area
Organisational topography
The Job Holder shall liaise closely with our Bid team and Key Account managers as necessary to effectively execute the Bid Coordinator role.
Key Responsibilities
* Coordinate and manage the full lifecycle of bids from expression of interest (EOI) to submission and post-submission clarifications.
* Create new opportunities within the company's management systems.
* Review enquiry documents and highlight missing documents, details, and discrepancies.
* Prepare template documents.
* Ensure SharePoint sites are updated to include proposals, correspondence, etc., in line with company QA procedures.
* Liaise with the client to keep them updated on bid progress.
* Obtain prices from third parties.
* Support the Bid team with proposal requirements.
* Follow up on submitted proposals.
* Book in new orders.
* Liaise with internal departments (estimating, project management, engineering, procurement, legal, etc.) to gather accurate and relevant information for bid responses.
* Track bid progress and submission deadlines using bid management tools.
* Ensure compliance with internal governance processes and client specifications.
* Support the Bid Manager or Business Development team in post-bid reviews and lessons learned sessions.
* Assist with completing pre-qualifications and vendor questionnaires.
* Maintain a library of standard content, templates, and case studies for future bids.
* Maintain estimating databases to ensure supplier prices are up to date and relevant.
* Demonstrate strong project coordination and organizational skills.
* Exhibit excellent written English, grammar, and proofreading abilities.
* Maintain high attention to detail and manage multiple deadlines.
* Proficient in Microsoft Office (Word, PowerPoint, Excel) and document formatting.
* Display strong communication and stakeholder management skills.
* Possess good organizational skills with the ability to multitask, prioritize activities, and work under time pressures.
* Be self-motivated and proactive with a 'can-do' attitude.
* Remain calm under pressure and be deadline-driven.
* Maintain good communication skills at all levels.
* Participate in annual performance reviews and internal/external training courses.
* Hold a full UK Driving Licence.
Job Related Experience
Ideally, candidates will have previous experience in a similar or related role. Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint) is required. Effective communication at all levels within the organization and with clients is essential.
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