Administration
· Assistant (Director of Construction and Construction team)
1. Monthly Management Reports (all properties)
2. Assist with all operations issues as needed
· As needed, assist (Operations Manager, at all properties)
General Management/Operations/Reporting
· Roof leak reports (all properties)
· Construction Status report (all properties)
· Electric Demand Meter Log (VORH)
· Site amenities Purchase Orders
· Maintain all tenant, contractor and vendor Certificates of Insurance (property & liability, all properties). Work directly with insurance agents, if needed, to make sure proper certificates are received.
· Submit customer incident liability and building damage reports and photos to our insurance rep and work with insurance carrier if they need additional information.
· Distribute weekly reports received from Operations Managers.
· Update the Client Extranet section of the corporate website as needed
· VORH daily traffic count
· Distribute weekly Security Reports (VORH)
· Answer Company phone lines
· Kitchen cleanup
· Manage KIP blueprint machine
Tenant Coordination/Construction
· Water meter authorization letters to the City of Rochester Hills
· Gas meter requests – Consumers Energy
· Address assignment requests to City/Township for new tenant spaces
· Building Permit Applications
· Scan as-builts and save on server
· Maintain construction room plans (tubes, hanging, flat)
· Send bid packages to contractors
· Abbreviated Form of Agreement (Contract)
· Collection of contractor check-in (preconstruction) docs
· Collection of Tenant Construction Closeout docs (work with Tenant & Contractors to obtain)
· Tenant Allowance and Contractor Security Deposit reimbursements
· Coordinate with Architect and distribute Field Reports.
· Send Landlord’s punchlists and updates as needed
· Update Tenant Contractor Procedures Handbook as needed
· Update Merchant Handbook as needed
· Complete all tenant closeout documents for construction
· Record Notice of Furnishings received per project
· Send recorded Notice of Commencements out per request
· Liaison between tenants, contractors, architects, governments, etc.
· Revisions to site/lease plans as requested using BlueRevu software or coordinate with Architect.
· Review construction sections of LOIs and Leases.