We’re looking for a proactive, organised Business Administrator to look after the day to day running of our client’s office.
Working in a small team, you will assist with payroll and accounts, handle HR issues and oversee administration.
* 7.5 hours daily, Monday – Friday (can be worked over 4 or 5 days)
* £30,000 - £35,000 salary (DOE)
* Hybrid working
* 27 days holiday + bank holidays
* Generous pension
* Death in service
Job Description:
* Monitoring income and expenditure and questioning any changes in supplier or costings.
* Reviewing and researching supplier costs to ensure maximum value for money.
* Processing and paying invoices, paying expenses.
* Responsibility for efficient and effective day-to-day banking processes.
* Paying employee salaries whilst ensuring all changes are shared with the accountant.
* Overseeing and paying travel and other staff expense claims processed on a quarterly basis.
* Managing and balancing petty cash on a regular monthly basis.
* Maintain confidential filing, including files for individual employees and clients.
* Maintain confidential correspondence in relation to individual employees.
* Ensure Employee Contracts and the Staff Handbook remain relevant.
* Liaising as appropriate with current HR support and Chief Executive.
* Maintain annual leave and sickness records for staff.
* Place job vacancy adverts and organise interview timetables.
* Arranging and attending bi-monthly board meetings and the production of minutes.
* General maintenance of conditioning systems, fire alarm system etc for the office.
* Maintaining levels of and purchasing additional office supplies inc. furniture, water filters.
Person Specification:
* Experience of managing HR and finance matters for a small business
* Experience of arranging and attending meetings
* Good working knowledge of Microsoft Office 365 especially Teams, also, ideally, SAGE
* Ability to plan and manage workload
* Ability to deal effectively with changing requirements and pressures
* Good communication skills
* Ability to work as part of a team
* Own vehicle and full UK Driving Licence
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer