Capital Projects Programme Manager Division: Estate and Facilities
Care Group: E&F Capital Project
Band: NHS AfC Band 8b
Salary: £66,582 - £64,750 per annum / pro rata
Interview Date: Tuesday, 21st July 2026
The Capital Projects Program Manager is a key role for the Trust, supporting the Associate Director of Capital Projects in the delivery of the Trusts Capital Plan, and Estates compliance.
The post includes the delivery of Capital schemes for all building and engineering matters associated with the Trust and with values ranging from >£5k upwards to £20m. All such schemes will be implemented to agreed costs, timescales, and the required quality standards in order to deliver a modern efficient and sustainable Estates portfolio, which is compliant with all Estates and Facilities related Regulations, and to enable the ongoing and effective delivery of patient care.
The post holder will competently manage the provision of Building Improvement schemes through construction and engineering contractors and external specialist consultants and surveyors, to meet the requirements of the Trust Estates and Service strategies and the associated Capital and major revenue projects.
Main duties of the job
Responsible for the design, detailed specification, procurement, planning, implementation, project management, and contract administration of all Capital and major revenue projects, in addition to any compliance and associated remedial works arising from in house and specialist audits.
You will focus on ensuring Cost, Quality, and Time constraints are adhered to, and ensure contractor payments are professionally managed.
You will be expected to deliver projects withing a constrained site managing all aspects of construction H&S within a busy acute Hospital setting.
The work is challenging, varied and rewarding and requires high levels of communication across a complex matrix project structure
Job responsibilities
Key Responsibilities:
* Support the Associate Director of Capital Projects with the delivery of Capital Projects and Capital Backlog maintenance. Whilst you will report to the Associate Director of Capital Projects, you will have very close links with Associate Director of Estates and the Operational Estates teams to ensure cost effective compliance and maintenance revenue obligations (effective lifecycle costs) are met. You will be required to exchange complex technical project related information to a wide range of groups including Directors, Senior Managers, suppliers, specialist and non‑specialists.
* Have expert knowledge of HTM / HBN / CIBSIE and applicable regulatory requirements, and interpret requirements in order to ensure the balance of delivering compliance and cost effectiveness is achieved during the compilation of Project specifications.
* Be responsible for Engineering maintenance, Estates operational policy development and all forms of Project documentation, ensuring documentation are regularly reviewed and up to date.
* Ensure patient safety and comfort is central to all project deliverables, and commits to ensuring building and H&S requirements are complied with in full.
* Deliver support for administering the Capital programme utilising a risk based methodology, which will include information such as backlog maintenance, wayfinding, asbestos surveys and 6 facet survey information.
* Drive the delivery of the Trusts annual Capital program by working closely with the Associate Director of Capital Projects to ensure efficient and effective resource planning.
* Deliver high quality auditable Project documentation throughout the project lifecycle.
* Manages External Design Consultants, Contractors and Suppliers alike on complex project programmes in order to maximise cost effectiveness, coordinate and deliver good quality schemes that meet the needs of staff, service users and the general public and provides the Trust with buildings that meet the needs of the services now and in the future.
* Manages budgets and accounts associated with specific projects in order to maximise cost effectiveness whilst remaining within agreed budget limits and complying with Trust Standing Financial Instructions and Procurement Policies.
* Responsible for checking, agreeing, and authorising significant payments to contractors within the contractual timescales.
* Reports to Associate Director of Capital Projects and Associate Director of Estates for compliance and advises on Estates related issues specific to Capital and Revenue funded minor/major works projects with respect to building, engineering, contractual information and statutory regulations. Also required to formulate long term strategic Estates operations plans to implement organisational objectives for critical services.
* Coordinates all building and engineering related schemes with Estates colleagues to ensure backlog maintenance issues are included in all project scopes wherever possible. To be able to summarise and accurately identify technical detail on all backlog maintenance items included in minor/major works schemes and remedial works.
* Liaises with Sustainability Lead to coordinate all relevant energy management and sustainability matters within Capital and Revenue schemes.
* Communicating and dealing with clients when carrying out building/engineering work and surveys in occupied service areas, incidental contact with patients whilst surveying buildings.
* Support client services in developing robust business cases ensuring the inclusion of Estates Capital and revenue impacts.
* Interprets a range of Local and National NHS Policy and guidance, Statutory Regulations and British Standards and researches best practice procedures for the built environment.
* Drive the development and commissioning of integrated and innovative facilities ideas.
* Develop client briefs within the Trust, challenge and adapt to meet tender specifications. Drive resultant contractor tender briefs to include all default Trust HTM / HBN requirements and ensure timely input / sign off from key stakeholders, in order to control subsequent change impacts (cost, time, quality) and ensure a fair transparent tender process is implemented.
* Analyse complex tender returns in preparation for appointing competent building contractors.
* Coordinate the generation and review of Policies relating to Estates Project Management and Statutory/Regulatory Compliance and for implementing all relevant Trust Policies.
* Deliver Projects safely, ensuring client CDM requirements are fulfilled and accurately documented.
* Coordinate and communicate disruptive works to all affected stakeholders using a two week look ahead plan.
* Manage the Trusts asbestos register and ensure accurate records are kept up to date.
* Be accountable for reviewing Contractor Risk and Method Statements, and issuing general permits to work.
Person Specification
Qualifications
* Educated to MA Degree level or equivalent level of experience of working at a senior level in Building construction or Engineering services
* Evidence of post qualifying and continuing professional development. IOSH Healthcare (Risk & Safety Management) or NEBOSH general certificate (Construction).
* PRINCE 2 Practitioner or equivalent project management qualification.
* Extensive knowledge of range of specialist areas, acquired through post graduate diploma or equivalent experience or training plus further specialist knowledge or experience to Degree level or equivalent.
Knowledge
* Health service Capital investment and procurement procedures.
* Contracts for Building construction and Engineering schemes in order to ensure that all Capital and revenue schemes are carried out in accordance with industry and NHS requirements for robust contract control.
* A thorough understanding of fire prevention, building construction and services, fire safety legislation, Codes of Practice and Building Regulations.
* Sound knowledge of building legislation.
* A thorough understanding of the risk management process.
* Sound knowledge of HTM and HBN's.
* Knowledge of health and safety.
* Knowledge of safe systems of work.
Experience
* Significant Experience and knowledge of Estates operational management and project management in building construction.
* In depth experience in design, specification and negotiation of construction projects, Capital project management and administration of construction contract matters.
* In depth knowledge of NHS project management including procurement routes, and business case development.
* Experience in facilitating formal tendering processes including checking of specifications prior to tender initiation.
* Local authority, planning and building control guidelines - in order to process accurate and timely planning applications and building control approval applications in support of relevant Capital schemes.
* Understanding of RIBA stages.
* Experience of working within a Healthcare environment.
* Leading and influencing in challenging circumstances.
Skills
* Excellent numeric and analytical skills.
* Able to produce concise reports both financial and information based.
* Develop consistent expert communication with people on complex matters, issues and ideas and/or in complex situations.
* Highly developed problem solving skills and ability to respond to sudden unexpected demands.
* Highly literate and skilled at report writing.
* Ability to make decisions autonomously, when required, on difficult issues working to tight and often changing timescales.
* Able to manage conflicting demands of departmental and corporate priorities.
* Excellent organizational skills and prioritizing skills. Ability to manage own work program and to prioritize to deadlines.
* Able to develop business plans and contribute to Trust-wide strategy and policy formulation.
* Skilled in negotiation and influencing techniques including the ability to challenge and sense check others' positions constructively.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Contract
Permanent
Working pattern
Full-time
Reference number
275-0626-CPPM
Job locations
Medway Hospital Estates Department Reception (located on rear perimeter Rod)
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