Job Description
Job Title: Operations Administrative Assistant (International Strategy & Growth Team)
Location: Shoreditch (Hybrid – 3 days per week onsite)
Duration: 12 months contract initially
Max. Budget: £42.3k per annum + paid holidays + pension or £220 per day Inside IR35
Role Overview:
* We are looking for a highly organized and proactive Operations Administrative Assistant to support the PMM function in the International Strategy & Growth team. This outstanding position involves providing daily administrative and operational assistance to the Strategy & Operations Senior Manager. It also includes managing the calendar and performing light executive assistant duties for a Senior Director.
* The ideal candidate is meticulous, dependable, and comfortable working with senior collaborators, with the ability to prioritise tasks and maintain discretion. If you are looking for a dynamic environment where you can make a significant impact, this is the opportunity for you!
Key Responsibilities:
Strategy & Operations Support
* Provide administrative and operational assistance to the Strategy & Operations Senior Manager
* Coordinate meetings, take notes during in-person sessions, and track follow-up actions
* Support planning cycles, reviews, and internal reporting processes
* Assist with documentation, presentations, and process coordination across teams
* Help manage workflows, timelines, and task tracking for ongoing initiatives
* Liaise with cross-functional teams (marketing, sales, finance, operations) as needed
Executive & Diary Management (Light EA Support)
* Manage the Senior Director’s calendar, including scheduling meetings across time zones
* Handle meeting logistics such as room bookings, virtual meeting setup, and attendee coordination
* Act as a point of contact for scheduling requests and meeting priorities
* Support travel coordination and expense administration
General Administrative Support
* Maintain organized records, folders, and shared documentation
* Assist with onboarding logistics for new team members
* Support ad-hoc administrative tasks and special projects as required
* Ensure confidentiality and integrity in all interactions
Skills & Experience:
* Previous experience in an administrative assistant or operations coordinator role
* Experience supporting managers and/or senior leaders in a corporate or tech environment
* Strong organisational and time-management skills with high attention to detail
* Confidence working with senior collaborators and handling sensitive information
* Ability to prioritise various tasks in a fast paced environment
Technical Skills
* Proficiency with Microsoft Office (calendar management essential)
* Comfortable using collaboration and efficiency tools (e.g., Teams, Slack)
* Experience with project tracking or documentation tools is a plus
Personal Attributes
* Proactive, dependable, and committed to resolving issues
* Clear and professional communicator
* Discreet, trustworthy, and calm under pressure
* Comfortable working across cultures and time zones
What This Role Offers
* Exposure to strategic marketing operations in a leading global tech organization
* Opportunity to work closely with senior leadership
* A varied role combining operations, coordination, and executive support
* A strong foundation for growth into operations, program management, or EA roles.