About us:
Spark2Life is a community inspired charity. We have been running programmes since 2006 and we operate in London, Kent and Buckinghamshire.
Our mission:To prevent harm and promote life. We strive to reduce violence affecting young people, racial disproportionality within the Criminal Justice System and school exclusions. We exist to help young people thrive by equipping them the tools to successfully navigate life and increase resilience.
At Spark2life we are looking for a Personal Assistant to come and join our ever-growing organisation.
Core Job Description:
A Spark2Life Personal Assistant is to provide administrative support to the Finance Manager andPA support to the CEO. The role also provides cover to the IT support admin.
Duties & Responsibilities:
Personal Assistant Support Provide proactive executive support to the CEO including day-to-day diary management, forward planning, managing correspondence and organising travel.
Supporting the CEO to manage time efficiently to support effective working with the Senior Leadership Team and wider organisation.
To act as a point of contact for employees, partners and external stakeholders to engage with the CEO in an open and friendly manner, managing emails, correspondence and telephone calls on behalf of the CEO efficiently and politely.
To compile documents and presentations on behalf of the CEO as required.
To carry out general administrative duties as required.
Finance Support
Ensure all gifts and donations are acknowledged in a timely fashion, using the database system facilities
Perform the accounting for daily receipts via post and direct to bank. Process telephone and online card donations, Stewardship, other vouchers and CAF Charity Card donations.
Manage daily banking procedures
Undertake procedures for processing new or amended Bank Standing Order instructions and CAF Direct Debit Instructions.
Perform daily account reconciliations for bank accounts and all other income related accounts. Manage all incoming enquiries from supporters or potential supporters.
Process daily receipt of mail and its appropriate distribution within finance.
Other Admin Support:
Administration of IT systems, logins and spreadsheets for the team, volunteers, staff and freelancers (keeping these up to date and amending systems as required).
Provide cover for IT support as required in times of staff absence or peaks of workload.
Prepare meeting agendas, materials, and minutes.
Book room/venues for training/meetings.
Stay and Grow:
25 DAYS annual Leave plus 8 Bank holidays per Year
Annual performance review with develop plans
Discount for services and products via Bright HR System
Free access to counselling
Access to Employee Assistance Programme
Team Building sessions throughout the year
If you are interested in working at Spark2Life as a Personal Assistant please do not hesitate to click APPLY.
Spark2Life is committed to providing equal opportunities for everyone regardless of their background.
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