Main duties of the job
Start a career where you are valued and supported in everything you do by joining the team service Jacobs Neurological Centre in Sawbridgeworth as an Administrator and Receptionist working 22.5 hours a week. This two‑in‑one role will see you supporting the service's administration needs, including the recruitment process, organising training and managing leaving requests. You will liaise with new staff members as you manage and verify their compliance documents, including DBS checks, identification, references and Right‑To‑Work.
You will undertake your administration duties as you cover reception, for which you will be a friendly face with a welcoming personality as you greet staff, visitors and service users, monitor and maintain security checks and manage and allocate keys and security ID badges to staff and visitors. Your receptionist duties will see you be responsible for managing the management diary, ordering stationery, refreshments and toiletry supplies, and will ensure the reception rota is appropriately staffed.
Working alongside senior staff members, you will manage staff absences and be responsible for staff payroll, reviewing weekly and monthly costs.
About us
Elysium Healthcare has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. It follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.
Job responsibilities
* Managing staff payroll and checking weekly and monthly cost reports.
* Liaising with head office/payroll, ensuring any relevant documents are sent.
* Create and update HR paper file.
* Ensuring compliance with all HR policies & procedures and liaising with all disciplines, especially Operational HR and Head Office staff, regularly on the delivery of HR practices and processes.
* Scanning GP referral letters/clinical notes.
* Care notes input.
Qualifications
* Secretarial and/or HR Administration experience.
* ECDL, RSA II, Typing/Word Processing or equivalent.
* 4 GCSEs at grade C or above (including English and Mathematics) or equivalent.
* Experience of minute taking and strong skills in MS Word, Excel, PowerPoint, and Outlook.
* Knowledge of working with systems to support HR and Finance Departments.
* Awareness and knowledge in following confidentiality and security.
Person Specification
To be successful in this role, you will have secretarial and/or HR administration experience, relevant IT skills, and a solid understanding of payroll processes and HR policies.
Benefits
* Annual base salary of £25,058 (Pro‑Rata)
* Equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave.
* Career development and training.
* Access to our Rewards & Benefits platform Ely‑Vate.
* Wellbeing support and activities to maintain a healthy work‑life balance.
* Access to Blue Light Card.
* Life Assurance, Stream access to earned wages and financial wellbeing support.
* 24/7 GP service and second medical opinion.
* Enhanced Maternity Package.
* Pension contribution.
* Free meals and onsite parking.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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