As the living, growing home of our national story, The National Archives is already a special place to work. We’re an institution nearly 200 years old with a collection spanning 1,000 years of history. But it’s where we go next that makes things really interesting. In our strategic vision: Archives for Everyone, we set ourselves the challenge of becoming the 21st Century national archive - a different kind of cultural and heritage institution: Inclusive, Entrepreneurial, Disruptive. We won’t become this overnight. It will take time, focus, effort and daring. That’s where you come in. Because we can’t do this without you. Job Overview Salary: £39,567 per annum Contract type: Permanent Band: F / Senior Executive Officer Closing date: Sunday 25th January 2026 at midnight About us: Archives matter. Without records, we could not hold government to account, carry out pioneering research or learn from the past. The National Archives is the archive of UK Government and the courts. Our business strategy, Archives for Everyone, describes our vision to become an inclusive, entrepreneurial, and disruptive archive that harnesses emerging technology to reaffirm and transform our historic mission for the digital age. The Cataloguing, Taxonomy and Data department’s role is to deliver the control, quality, currency and ongoing development of our catalogue records and the systems in which they reside. We specialise in manipulating and enhancing at scale the metadata which lies at the heart of activities across the organisation. We are based in the beautiful surroundings of Kew, easily accessible by public transport, car and bike. Staff benefits include admission to a range of exhibitions at national museums and galleries; access to nearby Kew Gardens; on-site gym, therapists and wellbeing resources; restaurant, shop and staff bar. Our excellent Civil Service benefits package includes the opportunity to join the defined-benefit Civil Service Alpha Pension Scheme. About the role: The National Archives is currently receiving a vast historic collection of 9 million plus military personnel service records. This role involves leading the work that the Cataloguing, Taxonomy and Data department are delivering as part of the organisation wide project to process these records and to make them available for access. The role contributes to the governance of the wider project, seeking to anticipate and communicate problems and risks and to mitigate against them. It also involves maintaining oversight and managing the day-to-day processing of the service records’ metadata. The role also involves co-ordination with many internal and external stakeholders, as well as direct line management. Breaking new ground, you will need to devise, implement and document bespoke processes and trial new technologies and techniques in support of the project’s goals. About you: You are enthusiastic, organised and seeking to develop your career in a world leading institution. You are an excellent communicator and enjoy building strong working relationships that lead towards a common goal. Building on your experience of working with archives, records and data, you can think creatively and imaginatively in search of new ways to do things better. You have an eye for detail, but never lose sight of the bigger picture. This is a full time post. However, requests for part-time working, flexible working and job share will be considered, taking into account at all times the operational needs of the Department. A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time. • Interview: Interviews will be held on-site in Kew in February 2026. Candidates invited to interview will take a short Excel test as part of the assessment. • Personal Statement: We ask all applicants to submit work history details and a personal statement, not exceeding 1200 words. Selection for interview will be based on the ‘essential’ requirements in the job description so please ensure that your statement demonstrates in detail how you meet these requirements. Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please visit the Civil Service Careers website where you can find further information on the use of AI in the application guidance section. Sponsorship: We are unable to offer sponsorship for this role. Job Description Role and Responsibilities Lead the Cataloguing, Taxonomy and Data department’s work on the MoD Service Records project. You will devise, implement and document bespoke processes in support of the project’s goals. Identify and address data quality issues and adjust processes accordingly. You will seek to anticipate problems and risks and work with the wider project team to establish mechanisms for mitigating against them. Maintain oversight of day-to-day operations in respect of data processing work associated with the project. You will manage the workflow and rate of cataloguing activity in relation to service personnel records. Work with experts to develop parameters for the use of new technologies to support the workflow. You will lead in the trialling of new technologies and feed the results of these experiments into work to prepare the organisation for the expected exponential growth of born digital record transfers. Co-ordinate with internal and external stakeholders to support delivery of the project. You will negotiate for the use of shared resources, provide expertise and training as appropriate and agree standards for and supply metadata to digitisation partners. Attend meetings of the project’s Steering Committee and other sub-groups as appropriate. You will explain the operational realities and possibilities and work with the wider project team to expand what is possible given current constraints. Line manage staff, including performance management, development and recruitment. Working Conditions Normal office environment Display Screen Equipment user Person Specification Essential Professional qualification in archives and records management (or a related subject) or equivalent experience, with a passion and enthusiasm for cataloguing, metadata and the application of digital technologies to archival resources. Significant experience of data management using digital tools and demonstrable ability to use Excel functions to manipulate and analyse data at scale. A strong understanding of content sensitivity and information security in relation to historical records and data. Excellent interpersonal and influencing skills with the ability to explain and communicate complex or technical issues to diverse stakeholders, including senior leaders. Ability to envision new ways of working in response to novel challenges and changing expectations. Ability to take tasks and projects to completion and manage competing priorities, together with strong professional motivation and a commitment to personal development. Demonstrable ability to work to a high degree of accuracy, attention to detail and consistency. Desirable Interest in the application of new technologies for preserving and providing access to archives. Experience of working with EAD or another XML schema. Awareness of or interest in Python or another programming language. Other Requirements A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time. Some manual handling of historic collections required. The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy. Benefits Generous benefits package, including pension, sports and social club facilities, onsite gym, discounted rates at our on-site cafe and opportunities for training and development. Annual leave entitlement of 22 days per calendar year (rising to 25 after the first year, and incrementally to 30 days after six years) and 10½ days public and privilege holidays per annum. Any move to The National Archives from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/ ( opens in new window) Reasonable adjustments If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. If you need a change to be made so that you can make your application, you should: Contact The National Archives via careers@nationalarchives.gov.uk as soon as possible before the closing date to discuss your needs Complete the ‘Reasonable Adjustments’ section of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must pass a disclosure and barring security check. People working with government assets must complete basic personnel security standard checks (opens in new window) Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in new window) Working for the Civil Service The Civil Service Code (opens in new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. (opens in new window) The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. This vacancy is part of the Great Place to Work for Veterans initiative. (opens in new window) Contact point for applicants: Name: The National Archives Recruitment Team Email: careers@nationalarchives.gov.uk Further information If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact The National Archives via email: careers@nationalarchives.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission at https://civilservicecommission.independent.gov.uk/recruitment/recruitment-complaints/ (opens in new window)