Job Description
BMC Recruitment Group are currently recruiting for a Personal/Executive Assistant to join our client who are an award-winning group of financial services and technology companies based in Newburn, Newcastle Upon Tyne.
Key Benefits they offer:
* Salary based on experience - £30,000 to £35,000 DOE
* Full-time permanent position
* Working Hours - Monday to Friday 8:30am - 5:30pm (1hr Lunch) (Flexible with starting hours)
* Hybrid Working – There will be some hybrid working based on the executive reporting into / 1 Day Working from Home
* Free on-site parking
* 33 days annual leave, including bank holidays
* Company pension contribution (increases with length of service)
* Financial Services Academy – Allowing employees to develop their career within the wealth management sector
* Company/team events throughout the year
Key Responsibilities:
* Provide end-to-end executive support to multiple Executive Committee members, ensuring seamless coordination of all administrative, scheduling, and communication needs.
* Act as a trusted liaison between executives and internal/external stakeholders, board members, and senior leadership.
* Prepare, proofread, and manage confidential correspondence, presentations, reports, and briefing materials.
* Handle sensitive information with absolute discretion and maintain the highest levels of professionalism at all times. Confidentiality is essential here.
* Assist with the planning and execution of strategic offsites, leadership events, and board-level meetings.
* Monitor and manage executive inboxes, ensuring prompt responses and flagging of urgent matters.
* Support with administrative processes such as expense management, approvals, document handling, and compliance checks.
Skills and attributes:
* Executive Support: Demonstrated ability to provide high-level administrative support to senior leaders, managing complex calendars, travel arrangements, and shifting priorities across multiple time zones.
* Communication: Exceptional written and verbal communication skills, with experience preparing and proofreading high-quality documents, reports, and presentations.
* Event Coordination: Proven experience supporting the delivery of strategic offsites, leadership events, and board-level meetings.
* Inbox and Workflow Management: Skilled in overseeing executive inboxes, flagging priorities, and ensuring timely responses.
* Administrative Excellence: Strong competency in expense processing, approvals, compliance, and document management using modern productivity tools.
* Confidentiality and Discretion: Absolute professionalism and integrity in handling sensitive information.
* Personal Attributes: Highly organised, proactive, detail-oriented, adaptable, and capable of operating with discretion and sound judgement in a fast-paced environment.
* Technical Proficiency: Highly proficient in Microsoft Outlook, Excel, Teams, and other productivity tools, with strong general computer literacy.