We are seeking
to appoint a Personal Assistant and Governance Administrator (Maternity Cover) to join the NDM Operations team within the Nuffield Department of Medicine. The role has two main areas of responsibility: providing Personal Assistant support to the Chief Operating Officer (COO), and coordinating the administration of the Department’s governance structure. You will be responsible for providing comprehensive Personal Assistant support to the COO, including managing a complex diary, arranging meetings, preparing agendas and papers, organising domestic and international travel, and managing correspondence and enquiries. You will support the COO in preparing for meetings, liaise with internal and external stakeholders, and arrange and support visits and events. You will also coordinate the administration of the Department’s governance structure. This includes organising committee meetings, preparing agendas and board papers, taking and circulating minutes, tracking actions using the Tracking Oxford Actions Database (TOAD), and maintaining the annual functional deadlines calendar. The role will involve supporting the preparation of reports and documentation for committees and ensuring that actions and decisions are accurately recorded and followed up. It is essential that you are educated to A level standard or equivalent and have considerable experience working as a Personal Assistant or Executive Assistant at a senior level. You will have experience supporting governance or committee structures, including preparing agendas and papers, taking minutes and tracking actions. You must demonstrate excellent organisational and communication skills, strong attention to detail, and the ability to prioritise a busy workload and meet deadlines. Excellent IT skills, including Microsoft Office, and the ability to work both independently and as part of a team are essential. You must also be able to maintain confidentiality and handle sensitive information appropriately.