Overview
The Technology, Design, and Technical Education department is seeking a Staff Assistant for the Health Professions programs, to provide support across the Price, Blanding, and Moab Campuses. The successful candidate’s primary responsibilities include coordinating travel logistics, assisting with accreditation documentation, liaising with regulatory bodies to ensure compliance, providing office support, scheduling appointments, maintaining records, initiating travel services requests and attaching receipts. The Staff Assistant also facilitates communication between faculty, students, advisors, and external partners, and may coordinate events, such as departmental meetings. This position is located in Price, Utah.
Responsibilities
* Performs office duties, including answering phones, directing calls, data entry, filing, calendar management, and other general duties as assigned.
* Screens inquiries and requests; prioritizes schedules, calendars, and meetings.
* Provides administrative support, including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies.
* Serves as a liaison with other departments and constituencies in the resolution of department activities and operations.
* Composes and word-processes various standard documents, correspondence and reports.
* Prepares agendas, coordinates meetings, and transcribes meeting minutes.
* Maintains current personnel files; may track faculty tenure and promotion processes.
* Plans and executes events, including banquets, receptions, retreats, etc.
* Assists with the hiring, training, and supervision of other office personnel.
* Attaches receipts to Purchase Card transactions for Health Profession program cardholders; initiates travel authorization requests and reimbursements.
* Supports accreditation and compliance efforts through data collection and documentation.
* Supports course scheduling, and syllabi management; serves as a point of contact for students regarding program requirements, deadlines, and forms.
* Communicates with health professions advisors regarding potential and enrolled students; tracks progress through program requirements (background checks, drug screens).
* Maintains confidential student health records in compliance with FERPA and HIPAA.
* Processes payments for student certification exams and coordinates with regulatory bodies for health care programs to ensure compliance and timely submissions.
Qualifications
* Minimum Qualifications: Two years of experience in an office setting or an associate degree/vocational training is required.
* Knowledge, Skills, and Abilities: Skilled with computer programs, including spreadsheets, relational databases, statistical packages, presentation software, and graphic packages.
* Excellent critical thinking and problem solving skills.
* Skilled with basic office equipment, including printers, copiers, and telephone systems.
* Good organizational skills; strong verbal and written communication skills.
* Ability to handle sensitive and confidential business data and personal information; ability to work without supervision; knowledge of University policies and procedures; excellent customer service.
* Knowledge of health professions education and training environments.
Required Documents
1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application
Document size may not exceed 10 MB.
ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
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