Job overview
Are you an organised, efficient, and detail-oriented individual looking to contribute to the field of medical education?
Hull York Medical School is seeking a dedicated Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in supporting the smooth operation of our prestigious institution. This is an exciting opportunity to work in a stimulating environment, interact with medical professionals, and make a meaningful impact on healthcare education.
About Hull York Medical School: Hull York Medical School is a partnership between the University of Hull and the University of York, offering a cutting-edge medical curriculum designed to produce outstanding doctors. Our school is committed to excellence in medical education, research, and healthcare provision. We aim to inspire and empower our students to become compassionate, skilled, and innovative medical professionals.
Main duties of the job
To provide administrative and clerical support to the HYMS Student Liaison Office (SLO), in the administration of clinical placement teaching in primary and secondary care within the York area.
Contributing to the provision of a comprehensive secretarial and administrative service for the HYMS local faculty, clinical placement tutors, students and patients.
To be responsible for providing an efficient reception service to all users of the Learning and Research Centre.
Working for our organisation
To find out more about what it is like to work for our Trust please visit the following link:
Our benefits
We offer a range of benefits to support our staff including:
1. Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
2. 27 days holiday rising to 33 days (depending on NHS Trust service)
3. A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
4. A variety of different types of paid and unpaid leave covering emergency and planned leave
5. Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
6. NHS Car Lease scheme and Cycle to Work scheme
7. An extensive range of learning and development opportunities
8. Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Detailed job description and main responsibilities
Detailed job description and main responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: .
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person specification
Traing & Experience
Essential criteria
9. Previous secretarial/office administration/reception or customer–facing experience
Desirable criteria
10. Experience of working with undergraduates or other students
Communication and Relationship Skills
Essential criteria
11. Excellent written and verbal communication and interpersonal skills
12. Effective team worker
Qualifications
Essential criteria
13. GCSE English & Maths (grade A-C) or equivalent. RSA II or equivalent