Job Description
JOB PURPOSE
This position is primarily to provide administrative support for the procurement of facilities, services and non-stock products for Harsco Rail.
KEY RESULT AREAS
* Administration of the Harsco vehicle fleet
* Reduction of stock outs
RESPONSIBILITIES & DUTIES
* Sourcing support - for non-stock items and services including raising requisitions.
* Support with qualifying suppliers and review supplier performance.
* Must be capable of handling multiple projects at one time.
* Management of the company service portals such as travel, PPE, stationary etc.
* Management of company vehicles – servicing, replacements & any escalation issues for our drivers.
* Management of buildings servicing such as aircon, heating, water coolers etc.
* Raising purchase orders, manual orders & maintain LN data integrity.
* Expediting critical non-stock and overdue purchase orders.
* Resolve supplier problems associated with invoicing issues, rework and faulty items or services.
* Must be able to develop excellent working relationship with both internal and external customers as well as suppliers.
* Review, analyse and interpret various reports.
* Constantly look for improvement opportunities and report as appropriate.
* Ability to interface with company and/or supplier senior management.
* Travel may be required to visit suppliers and Harsco locations to build relationships.
* Work towards having all services on a purchase order to reduce manual invoices.
* Manage contractors that provide services to Harsco ensuring they are qualified and provide a good quality service, as directed.
* Support with the issuing of the yearly code of conducts and reviewing compliance.
* Work closely with the EHS manager when purchasing of safety products or offering alternative products.
* Be a strong team player with ability to work effectively on cross-functional teams.
* Any other reasonable duties
HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES
* To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
* Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
* Only undertake work for which you have been trained and (if required) certified competent.
* To comply with Risk Assessments, method statements and safe systems of work.
* Maintain and utilise all PPE provided by the employer.
* Co-operate with your employer on health, safety and environment.
* Make safe any unsafe conditions where practical and challenge unsafe work practices.
* Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
* Report all, and assist with investigating relevant accidents, incidents and near misses
* Additional responsibilities as identified for Managers in PRO/S/G/015
KEY WORKING RELATIONSHIPS
* Engineering
* Operations
* Finance
* Warehouse
Qualifications
PERSONAL ATTRIBUTES/COMPETENCIES
Competency
Qualifications & Managerial Experience
* 1 plus years administration experience
* Vehicle fleet experience (desirable)
Technical Skills
* Excellent written and verbal communication skills.
Behaviours
* Time management skills
* Organisational skills
Additional Information
Benefits
· 25 days annual leave (plus Bank Holidays)
· Contributory company pension scheme (if applicable)
Please confirm current salary details and notice period upon application for this role.