Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.
At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.
Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.
Job description - the role
AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.
We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.
On Behalf of Arup, we are looking for a Facilities Coordinator for a 12-month long contract based in either Glasgow or Edinburgh.
Purpose of the role:
Reporting to Geography WFM Lead, responsibility for day to day aspects of management of Hard Service related items within Arup's North estate, with primary focus on Scotland. Total ownership/accountability for the management of contracts within candidate's remit. To provide a safe, clean, and comfortable work environment for members, and maintain a visible presence and responsive service within the offices.
What you'll do:
* Operational responsibility for day to day running of hard service contracts, to include delivery of planned and reactive maintenance.
* Forward planning and, in conjunction with WFM Lead, management of finances for achieving financial targets, budget management and review.
* Regular review of contracts/SLAs to include monthly meetings/quarterly reviews and reports with FM Lead.
* Strong understanding of legal compliance to include H&S, energy, quality and environmental in line with responsibilities as outlined in the firm's Management System.
* Timely review and updates to Arup's HSE Log for relevant locations.
* Maintaining of Contractors' details, to include contracts/SLAs, insurances, records of site inductions, service reports, engineer competencies etc.
* Reviewing facilities requests & validating supporting information and assisting with monitoring and management of associated workflow.
* Maintaining details of existing contractor/supplier service agreements and identifying opportunities for re-tendering/securing cost efficiencies.
* Familiarity & understanding of current H&S requirements to support a safe working environment, with willingness to complete training as required.
* Supporting contractor management on site, by timely review of contractor RAMS, and the administration of e-permits (access permits & permits to work) and contractor inductions/site briefings where necessary.
* Maintaining close working relationships with teams based at site to offer support in managing the immediate workplace experience within the office environment, and communicate planned activities accordingly.
* Tracking planned & anticipated contractor attendance in line agreed dates/programme, including with main FM provider and ad-hoc contractors.
* Regular interaction with housekeeping contractors and Workplace Experience Assistants/Co-ordinators in order to respond to immediate issues.
* Ability and willingness to travel to other sites within the region to offer support as required for wider WFM team, stakeholder engagement, contractor meetings etc.
* Regular auditing and review of offices for safety, compliance and improvement.
* Overseeing project works as required - some flexibility required to support some out of hours.
The skills you'll need:
* Ability to stay resilient under pressure and to converse confidently with staff, customers, and suppliers at all levels.
* Experience of co-ordinating and managing building maintenance across multiple sites, project management skills, and good awareness of fit-out, churn, and H&S issues.
* General knowledge of site plant, equipment, and office services.
* Good problem-solving and analytical skills
* Ability to work effectively as a part of a team.
* Compliance/knowledge of current legislation.
Qualifications
* NEBOSH qualified or working towards.
* Degree or industry specific qualification such as IWFM Diploma or 5 years of experience within the field of expertise.
* C&G in Trade or Experience in Building Services.
About the client
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.
If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.
AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.
AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.
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