Job summary
Would you like to make a difference and use your administration and secretarial skills to support the provision of mental health services in the community?
We are looking for a friendly, enthusiastic and self-motivated individual to join our busy Assessment & Treatment Service, based at Chapel Street Clinic, Chichester. As well as Chichester, our services cover care in the community for Bognor, Midhurst and the surrounding areas.
You will work as part of a team, ensuring an efficient and confidential service. The role provides plenty of variety in a fast-paced environment, where your prioritising skills will be highly valued.
Evidence of a good general education is required, together with excellent organisational and IT skills. Flexibility, the ability to work on your own initiative and effective communication skills are all essential for this rewarding role.
Main duties of the job
The role supports one of our psychiatrists and the wider clinical team with administrative and secretarial duties, including:
Typing and sending clinic letters
Booking appointments and diary management
Telephone calls to and from service users, carers, staff
Minuting meetings on an ad hoc basis (training will be provided)
Providing reception and switchboard cover
You will require:
GCSE standard or equivalent in Maths and English
RSA III/OCR equivalent
Fast and accurate typing skills
An eye for detail
Previous secretarial/administration experience
Knowledge of software programmes/IT systems, ideally Microsoft Office including Word and Outlook
The ability to remain calm under pressure
Please refer to the job description and person specification for full details.
About us
We are a busy, friendly and caring administration team, based at Chapel Street Clinic in the heart of Chichester's city centre. We provide secretarial and administrative support to a variety of clinical staff across the patch. The administration team consists of telephonists, receptionists, secretaries and senior administrative staff.
As part of our commitment to quality and professionalism, the Trust ensures that all new staff undertake a thorough induction programme. Additional training will be provided at local level and full support is always available as part of ongoing growth and development.
As a mental health trust, we place a large focus on the wellbeing of our staff and ensure our reward packages reflect the important work you do.
As well as knowing you are making a valuable contribution in supporting the care of service users in the community, you can expect to receive:
Generous holiday entitlement, starting at 27 days bank holidays per annum pro rata.
Car parking reimbursement.
NHS pension.
Access to a host of discount schemes (e.g. gyms, shopping, restaurants and cars).
Access to numerous wellbeing and support programmes.
Excellent supervision programmes, with ongoing opportunities for training and development.
The opportunity to grow professionally in the Trust.
Details
Date posted
20 February 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
354-AC-21235
Job locations
Chapel Street Clinic
Chapel Street
Chichester
PO19 1BX
Job description
Job responsibilities
As above. You will require excellent interpersonal skills for effective communication with service users and the multi-disciplinary team, which consists of Consultant Psychiatrists, nurses, psychologists, managers, mental health practitioners and support workers.
This is a part time role, 30 hours per week, Tuesday to Friday, 9am to 5pm.
Please read Job Description and Person Specification attached before applying.
For any questions, please contact Nina McLagan, Admin Team Leader (see contact details below).
Job description
Job responsibilities
As above. You will require excellent interpersonal skills for effective communication with service users and the multi-disciplinary team, which consists of Consultant Psychiatrists, nurses, psychologists, managers, mental health practitioners and support workers.
This is a part time role, 30 hours per week, Tuesday to Friday, 9am to 5pm.
Please read Job Description and Person Specification attached before applying.
For any questions, please contact Nina McLagan, Admin Team Leader (see contact details below).
Person Specification
Qualifications
Essential
* NVQ 3 or equivalent
* RSA 3 or equivalent experience and evidence of further practical experience or equivalent
* Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential
* Proven experience of a range of secretarial procedures
* Experience of producing documents to a high standard of presentation with good accuracy
* Experience of maintaining office systems
* Experience of working as part of a team
Person Specification
Qualifications
Essential
* NVQ 3 or equivalent
* RSA 3 or equivalent experience and evidence of further practical experience or equivalent
* Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential
* Proven experience of a range of secretarial procedures
* Experience of producing documents to a high standard of presentation with good accuracy
* Experience of maintaining office systems
* Experience of working as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sussex Partnership NHS Foundation Trust
Address
Chapel Street Clinic
Chapel Street
Chichester
PO19 1BX
Employer's website
(Opens in a new tab)
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Employer details
Employer name
Sussex Partnership NHS Foundation Trust
Address
Chapel Street Clinic
Chapel Street
Chichester
PO19 1BX
Employer's website
(Opens in a new tab)
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