First Response Group is not just a workplace. It is a vibrant community where passion fuels our excellence, integrity guides our conduct, empowerment shapes our successes, and a sense of community binds us together.
We are looking for an organised and proactive Bid Coordinator to join our dynamic team. In this pivotal role, you will support the full bid and tender process, collaborating with colleagues across the business to ensure our submissions are timely, compliant, and of the highest quality. If you are detail-oriented, thrive in a fast-paced environment, and enjoy working with others to achieve shared goals, this role offers an excellent opportunity to further your career in a growing business.
About the Role
Coordinate the end-to-end bid and tender process, ensuring all deadlines are met and documentation is accurate and complete.
Work closely with the Head of Bids & Tenders and other departments to gather necessary information and supporting materials for proposals.
Assist in the preparation, formatting, and submission of bid documents, ensuring compliance with client requirements and company standards.
Maintain and update bid libraries, templates, and records to support efficient bid production.
Liaise with internal stakeholders to clarify requirements, obtain approvals, and ensure all contributions are delivered on time.
Track and monitor the progress of bids, providing regular updates to the team and escalating issues as required.
Support the review and quality assurance of proposals prior to submission.
Undertake research on clients, competitors, and relevant markets to inform bid responses.
Contribute to continuous improvement of bid processes and documentation.
Requirements
Previous experience in an administrative, coordination, or support role, ideally within bids, tenders, or proposals.
Excellent organisational skills with the ability to manage multiple priorities and deadlines.
Strong attention to detail and commitment to producing high-quality work.
Effective communication skills, both written and verbal, with the ability to liaise confidently with colleagues at all levels.
Proficient IT skills, including Microsoft Office (Word, Excel, PowerPoint) and document management systems.
Ability to work independently as well as collaboratively within a team.
Proactive approach with a willingness to learn and adapt in a fast-paced environment.
Experience in the security or facilities management industry is desirable but not essential