Join our Team!
We’re looking for a highly organised and proactive Admin Assistant (Buying & Shoot Production) to join our team. Supporting the Head of Creative and working closely with Buying, Merchandising and Catalogue teams, you’ll play a key role in delivering best-in-class photoshoots and catalogue production.
This is a fast-paced, hands-on role where no two days are the same, from coordinating shoot logistics to supporting financial reporting and managing samples. If you thrive in a collaborative environment and love bringing creative projects together, we’d love to hear from you.
What you’ll be doing
Photoshoot coordination & planning:
* Support the Head of Creative in coordinating all logistics for photoshoots
* Arrange bookings for models, travel, accommodation and catering amongst other things
* Ensure all shoot elements are delivered seamlessly in line with agreed plans
* Maintain up-to-date contracts for models and location hires
* Creation of call sheets detailing agendas for photoshoots
Pre-shoot & catalogue support:
* Collaborate with the Catalogue Coordinator on planning activities
* Help create garment lists, identify props and accessories, and track sample requirements
* Support the preparation and organisation of all shoot assets
Financial & administrative support:
* Ensure all invoices from shoot suppliers are received, checked and submitted to accounts
* Assist in raising purchase orders with the Buying team
* Run financial reports to support the Buying & Merchandising teams
* Support catalogue sales reviews and performance analysis
* Cross-team collaboration
* Work closely with Buying and Merchandising teams to manage samples and admin tasks
* Assist with day-to-day administrative duties across the wider team
What we’re looking for
* Highly organised with excellent attention to detail
* Strong coordination skills with the ability to manage multiple tasks at once
* Confident communicator who works well across teams
* Comfortable working with data, reports and admin processes
* Proactive and solutions-focused with a “can-do” attitude
Why join us?
* Be part of a collaborative and creative environment
* Gain exposure to end-to-end photoshoot and catalogue production
* Work alongside experienced teams across Creative, Buying and Merchandising
* Opportunity to develop and grow within a dynamic business
Benefits We Offer
* Employee Ownership: Part of the WCF Group, as an employee-owned business you can share in our success through various share schemes.
* 33 days holiday per annum (including bank holidays).
* Life insurance and pension scheme.
* Access to employee discount programs, assistance programs and exclusive WCF perks (from discounted pet food to glamping holidays).
* Comprehensive training and induction program.