Executive Personal Assistant
NHS AfC: Band 4
Main area Executive Personal Assistant Grade NHS AfC: Band 4 Contract Permanent Hours Part time - hours per week (Minimum of 3 days in office and remainder working from home. Hours to be spread over 5 working days.) Job ref -COR-0- Site Ashbourne Centre Town Derby Salary £, - £, Per Annum Salary period Yearly Closing //5 : Interview date //5
Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.
We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our “People First Culture” which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.
Job overview
We are looking to appoint a motivated and enthusiastic person who has excellent senior personal assistant, organisational, administrative and interpersonal skills, and a high level knowledge of Microsoft Office software, Outlook, Word, Excel etc.
The main requirements of the role will be to ensure the delivery of a comprehensive, high quality secretarial and administrative service to the Director of Nursing, Allied Health Professionals (AHPs), Quality & Patient Experience. This will include management of an extremely busy diary, meeting preparation and formal minute taking, typing/word processing of letters, reports, and other correspondence.
Essential educational, skills, knowledge and experience requirements are detailed in the Job Description and Person Specification. This is a very busy role and the successful candidate will need to be able to work without direct supervision to meet challenging demands and should be able to evidence their experience of working at a similar high level in their current/previous role. Candidates must have experience of working for a senior, Board level Director.
Candidates who perform well at interview will be asked to return to the site on //5 to undertake a timed test in order to demonstrate they can meet the required standard.
Main duties of the job
Main duties of the job
To provide a high quality secretarial service in support of the Trust’s HQ function, including complex diary and email management, preparation of agendas and papers, formal minute taking, typing/word processing of letters, memo’s, reports and other routine correspondence.
Day to day complex diary management for up to two Directors, providing a comprehensive, high quality secretarial service, including typing/word processing of letters, memo’s, minutes, reports and other routine correspondence.
Email inbox management, deal with routine responses and flag emails for attention as required.
Undertake the preparation of agenda and papers, including formal minute taking and meeting notes at key meetings.
Produce documents, charts, tables, databases etc., by use of Microsoft IT Packages, Word, Excel, Access and Outlook.
Ensure the maintenance of accurate and efficient filing systems, including both paper and computerised systems ensuring strict confidentiality of identifiable information.
Work on own initiative to manage, prioritise and delegate clerical tasks, as appropriate.
Receive and make telephone calls, taking messages, dealing with enquiries appropriately and ensuring accurate and timely communication of
messages.
Provide cover for Director’s Executive PAs in the Trust’s HQ function as required.
Working for our organisation
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
CQC rated us as 'GOOD’ overall, commenting on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.”
Benefits include:
1. Commitment to flexible working where this is possible
2. days annual leave/year plus bank holidays, increasing to days after 5 years & days after years’ service
3. Yearly appraisal and commitment to ongoing training
4. Generous NHS pension scheme
5. Good maternity, paternity and adoption benefits
6. Health service discounts and online benefits
7. Incremental pay progression
8. Free confidential employee assistance programme /7
9. Access to our LGBT+ network, BAME Network and Christian Network
10. Health and wellbeing opportunities
11. Structured learning and development opportunities
Detailed job description and main responsibilities
See Job Description under Documents
“As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visa’s and Immigration. Please note without previous NHS Service you will commence at the bottom of the pay band which currently does not meet the minimum salary requirement for sponsorship for this post. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the website ”
Person specification
Qualifications
Essential criteria
12. RSA III in Typewriting or Word Processing (or equivalent) or demonstratable experience
13. GCSE Grade C or equivalent in English Language or Maths
14. Audio Typing or NVQ 3 or demonstratable experience
Experience
Essential criteria
15. Experience of Working at a senior PA level to a Board level Executive
16. NHS Experience
17. Minimum of 2 years experience as a senior PA
18. Experience of Microsoft Outlook, Word, Excel and Power Point packages
19. Experienced Minute Taker
20. Diary Management Experience of at least 2 years, managing the diary of a Board Level Executive
21. Email management
Experience
Essential criteria
22. Experience of meeting preparation, arranging meetings and distributing papers
Typing Test - for Stage 2 Applicants
Essential criteria
23. Complete a set test on diary management
24. Complete a Typing Test, following written instructions
25. Complete a Minute Taking test from verbatim written notes
Further details / informal visits contact
NameJustine FitzjohnJob titleDirector of Corporate affairs & Trust SecretaryEmail number