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* Support Head of Fleet Operations sourcing of vehicles, administer transfers and end of lease returns
* Arrange repairs/quotations as necessary ensuring costs are allocated & recharged as appropriate
* Work with Directors to source parking spaces as appropriate ensuring a low cost approach by sourcing privately where possible. Manage relationships with local authorities to ensure all vehicles have necessary permits.
* Ensure accurate records are maintained with regards to vehicle allocations, return dates, permits, maintenance costs and PCN’s
* Maintain Drivers Matrix and files conducting fleet audit, ensure own user drivers have appropriate insurance cover
* Process PCN’s ensuring accurate records are kept and flagging concerns to Directors
* Support and advise drivers on maintenance issues
* Provide administrative support to the HR team during periods of annual leave and as necessary
* Vehicle spot checks – offsite visits to offices
Requirements:
* Competent computer skills and knowledge of word & excel including mail merge
* A desire to develop a career in Fleet or Facilities Management
* Ability to drive, clean driving license. Confident to drive a variety of vehicles including both manual and automatic within Greater and Central London.
* Company knowledge advantageous but not essential
Skills:
* Strong customer service skills with a nothing is too much trouble mindset
* Organised, methodical and diligent
* Willingness to learn new skills and increase knowledge
* Able to work under pressure
* Cost focused
* Professional approach
* High level of confidentiality, act discreetly where appropriate
* Flexible/Team player
Key Responsibilities:
* Support Head of Fleet Operations sourcing of vehicles, administer transfers and end of lease returns
* Arrange repairs/quotations as necessary ensuring costs are allocated & recharged as appropriate
* Work with Directors to source parking spaces as appropriate ensuring a low cost approach by sourcing privately where possible. Manage relationships with local authorities to ensure all vehicles have necessary permits.
* Ensure accurate records are maintained with regards to vehicle allocations, return dates, permits, maintenance costs and PCN’s
* Maintain Drivers Matrix and files conducting fleet audit, ensure own user drivers have appropriate insurance cover
* Process PCN’s ensuring accurate records are kept and flagging concerns to Directors
* Support and advise drivers on maintenance issues
* Provide administrative support to the HR team during periods of annual leave and as necessary
* Vehicle spot checks – offsite visits to offices
Requirements:
* Competent computer skills and knowledge of word & excel including mail merge
* A desire to develop a career in Fleet or Facilities Management
* Ability to drive, clean driving license. Confident to drive a variety of vehicles including both manual and automatic within Greater and Central London.
* Company knowledge advantageous but not essential
Skills:
* Strong customer service skills with a nothing is too much trouble mindset
* Organised, methodical and diligent
* Willingness to learn new skills and increase knowledge
* Able to work under pressure
* Cost focused
* Professional approach
* High level of confidentiality, act discreetly where appropriate
* Flexible/Team player
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