Our industry leading investment banking client are looking for a Global Markets, Global Business Line Assistant on a 12 month contract, inside IR35.
Key Responsibilities:
* Organization of meetings including preparation of documentation and invitations
* Manage all visa requirements – including travel bookings and travel itineraries if last minute
* Prepare and check all Expense management have been processing following the bank policies, for transmission to SSC Lisbon
* General Services management, including but not limited to photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards.
* Assisting with desk moves/seating plan management, liaison with Office Infrastructure Manager.
* Area Management (ensure that Health and Safety is in line)
* Management of distribution lists and organisation charts.
* On-boarding coordinator and point of contact for all visiting employees.
* Provide support to Line Managers for Leavers, transfer and Graduates check list
* Point of contact to all GM staff visitor outside of UK
* Raise and chase IT requests on behalf of GM staff
* Small scale events (<40ppl) Town halls, Networking breakfast/lunch & Client meetings, Internal onsite etc.
Additional Support:
* Providing seamless cover for other GBL assistants during leaves (lunchtimes, sickness and holidays) and covering telephone lines as and when necessary – taking messages.
* Organising your cover during your absence to ensure business continuity, by using One-Note
* Making sure to be available during working hours.
* Close collaboration with the other assistants to ensure a consistent and streamlined service is provided across all teams.
* Contribute as a collaborative team player
* Leverage strong communication and interpersonal skills to foster a positive and cohesive work environment
* Building and maintain professional relationships across
* Actively participating as a team player (participating and attending Team meetings)
Knowledge, Skill and Experience
Essential Skills:
* Excellent organizational skills and time management skills
* Ability to familiarize quickly with key internal and external contacts
* Thrives working as part of a team
* Strong attention to detail
Technical Skills required but not limited to:
* Excel: Intermediate
* Word: Intermediate
* PowerPoint: Intermediate