Department & Location
Department: Managing Agency
Location: Cheltenham (occasional travel to London offices required)
Working pattern: Hybrid full‑time (minimum 3 days per week in office)
Role Overview
We are looking for a highly organised, proactive and confident Executive Assistant to support several senior leaders across PoloWorks, including the Director of Risk & Governance and the Director of Compliance. Whether you’re an experienced EA or early in your career and ready to step up, this is a fantastic opportunity to work at the heart of our leadership team and make a real impact. You will play a key role in keeping our senior leaders operating smoothly day‑to‑day, acting as a trusted partner, problem‑solver and coordinator across a wide range of activities. No two days will look the same, and you will have the chance to build strong relationships across the business while developing your skills in a supportive, collaborative environment.
Key Responsibilities
* Proactive diary and inbox management for multiple senior leaders
* Preparing agendas, attending meetings, taking minutes and tracking actions
* Coordinating meetings, room bookings, catering and logistics
* Ensuring calendar alignment and supporting timely submission of board reports
* Organising travel, accommodation, visas and itineraries
* Managing expenses and supporting event planning
* Coordinating conferences and off‑site meetings
* Acting as a key point of contact for internal and external enquiries
* Maintaining organised online filing systems and supporting document management
* Learning and developing expertise in our internal systems
* Providing ad‑hoc administrative support as needed
* Supporting lunchtime reception cover and providing cover for other EAs when required
* Keeping up to date with mandatory e‑learning and compliance requirements
Skills, Knowledge and Expertise
* Strong IT skills, especially Outlook, Word, PowerPoint, Excel and Teams
* Excellent organisational and planning abilities
* Clear and confident written and verbal communication
* Ability to multitask, prioritise and work both independently and as part of a team
* A proactive, solutions‑focused approach
* Previous experience in a similar role is essential, but we are open to candidates who have gained this experience in different environments or industries
Benefits
As well as a competitive salary, discretionary annual bonus and a minimum 24 days of annual leave (with the option to buy more), you will also receive an excellent benefits package, including flexible, hybrid working, private health insurance, life assurance, income protection, enhanced pension contributions, and occupational maternity and paternity pay. You will also have access to company volunteering days, an electric vehicle leasing scheme, an employee assistance programme with retail discounts and savings, a generous employee referral scheme, regular sports and social events, and free Cheltenham bus travel.
#J-18808-Ljbffr