Fabulous opportunity for a finance assistant/administrator working for a highly successful Wealth Management company on the outskirts of St Albans. The role would require 2 days in the office and the opportunity to work from home for 3 days. There will also be an opportunity to study for accountancy/financial exams to enable progression within the role and the company itself.
The role is varied and would include the following responsibilities:
* Income - iO, Xero and Subsheet
Upload cash transactions for all companies via bank file excel upload. Add provider statements to iO system. Collect commission statements (e.g., from post, emails, portal logins) and save on file. Check automatic matching to ensure everything has been allocated. Manual matching and allocating of statements on locking day.
Raise sales invoices in Xero to reconcile the cash receipt. Ensure correct allocation of income type. Upload statements to Xero as supporting evidence.
Manually input data to update columns with dates and amounts received.
Check postings regularly to ensure iO/Subsheet/Xero match. Maintain up-to-date process notes/manual for the income process. Continuously develop the process to ensure automation where possible and efficient use of time.
* Accounts Payable
Manage Accounts Payable processes including checking invoices, coding invoices, scheduling payment runs, and reconciling payments in Xero. Record all costs accurately and descriptively in Xero. Liaise with suppliers to obtain copies or missing invoices. Liaise with debit card holders to obtain confirmation/receipts to support spend. Regular review of costs to ensure correct invoicing. Maintain the accounts shared mailbox, including timely and professional replies to queries. Maintain contact/supplier listing in Xero for accurate record-keeping.
* Other
Regular reconciliation of bank accounts across 4+ companies in Xero. Manage sales invoicing for small subsidiary Lumin Pensions, issuing invoices and updating the finance tracker. Contact providers for missing statements. Investigate missing income lines. Liaise with paraplanners to amend/add plans in iO for correct statement line allocation. Participate in iO lock twice monthly (around the 15th and the last working day). Fixed asset tracking. Other ad hoc finance tasks as necessary.
The company seeks a bright, outgoing, team-oriented individual with previous experience in a corporate environment, excellent numeracy skills, and a strong eye for detail. Previous experience with Xero (or similar QuickBooks/Sage) and a working knowledge of Excel is desired.
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