Job Description
The role of the Procurement / Contracts Administrator would be to provide administrative support to the wider property management team in the administration of service agreements and contracts across the portfolio, support in the tendering process, and maintaining systems and records.
The duties would include:
1. Supporting the Property Management team in preparing, writing, and tendering of service contracts
2. Supporting in the onboarding and offboarding of service partners and contractors
3. Supporting the Property Management team in the management of service partners compliance with contractual KPIs
4. Organising regular KPI review meetings with service partners in support of the facilities management team
5. Supporting in the preparation of documentation of contracts and notices
6. Supporting in the sourcing of new service partners and contractors
7. Supporting in the onboarding of new properties
8. Maintaining the approved supplier list and contractor verification platform Vantify (Formerly Prosure360)
9. Maintaining service contract library / records
10. Supporting in the review of contract specifications
11. Supporting in the management of tendering for new property & asset management contracts
12. Reviewing supplier / contractor insurance documentation
13. Reviewing supplier and contractor qualificatio...