An exciting opportunity has arisen within our Commercial Valuations team in Winchester, for a driven individual to join the team as a Senior administrator. The post holder will take ownership of all relevant administrative duties, working alongside the commercial valuations team providing efficient, high level support, including management of health and safety compliance, invoicing and client management, anti-money laundering checks and other compliance due diligence, call handling, typing and preparation of communications and documents, maintenance of file systems, diary management and other administrative duties as required.
We offer a highly competitive salary package, with flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! In addition, we welcome applications from those seeking flexible or agile working arrangements, and these can be discussed at the application stage.
Main tasks:
1. Produce accurate and well-presented documents including reports, client correspondence, presentations and spreadsheets within agreed time frames, following accurate data inputting into TRAMPS or Excel.
2. Input to diaries and organising meetings.
3. Accurately process fee accounts and out of pocket expenses, assisting with budgets and forecasts as required
4. Input Time at Work data for Partner and senior staff, if required.
5. Provide a high level of efficiency and customer service to all who visit or contact the office
6. Handling enquiries over the telephone or personally in reception and taking any necessary action
7. General office duties such as filing, photocopying, etc.
8. Play an active role in the development and implementation of efficient, ‘best practice’ internal systems and processes, optimising IT and other resources.
9. Maintain close communication with other administrators across different divisions to ensure efficient running of the office
10. Effectively liaise with other relevant professionals to maintain a sound working knowledge of all relevant areas of work
11. Develop and maintain a working knowledge of compliance information such as Money Laundering and other compliance systems (for administrative purposes)
12. Work strategically with other departments to develop new business development opportunities and for consistency and efficiency.
13. Dealing with minor property repairs and maintenance issues at office.
This job description is not exhaustive, and the jobholder may be required to undertake additional duties from time to time to ensure the smooth running of the team and office.
What will it take to be successful?
The ideal candidate will have experience of managing a varied workload, excellent team building skills and will be able to take a flexible approach when managing your priorities, ensuring deadlines are met. To be successful you will need strong attention to detail, excellent communication skills, and experience using MS programmes. You will have a professional outlook, and the desire to contribute to the success of a busy team. You must have experience of working in a busy client focused environment, knowledge of the property industry is desirable, but not essential. Ideally you will have an interest in our industry, be eager to learn and work efficiently and effectively under the pressures of a thriving office. We offer a supportive team environment and the opportunity to develop your knowledge of the property industry.