12 month FTC Payroll Coordinator
Located: Blackfriars
Salary: £35k-£40k
Hybrid (2 days in office) 40 hours a week
The Payroll Coordinator is a key member of our clients Finance team, responsible for supporting payroll operations and providing administrative coordination across Finance and HR. The role ensures accurate, compliant and timely payroll processing, alongside the effective administration of employee benefits and payroll related reporting.
Key Responsibilities Payroll Processing & Administration
* Coordinate and maintain accurate payroll data to support monthly payroll processing for approximately 200-250 employees.
* Support the end-to-end payroll cycle, including joiners, leavers, salary changes, payments and related documentation.
* Liaise with the external payroll provider as required, ensuring payroll data is accurate, complete and submitted within agreed deadlines.
* Maintain and update payroll records within the Sage payroll system, carrying out regular data accuracy checks.
* Work to agreed payroll deadlines and service-level requirements, ensuring consistent and timely delivery.
Employee Benefits & Statutory Payments
* Administer employee benefits schemes, including Cycle to Work, childcare vouchers, season ticket loans, and professional subscriptions.
* Record and administer statutory payments and deductions, including SSP, SMP, SPP, and Shared Parental Pay.
* Respond to employee queries relating to payroll, pensions, and benefits, escalating complex issues where appropriate.
* Support communication of payroll-related changes to employees when required.
Reporting, Compliance & Finance Support
* Prepare monthly payroll reports and support PAYE payment processes, ensuring accurate and timely submissions.
* Assist with payroll year-end activities, including preparation of P60 data and supporting documentation for P11D and PSA submissions.
* Prepare and reconcile monthly pension data and journals for UK, Ireland, and UAE payrolls.
* Post salary and payroll journals to Sage following reconciliation checks.
* Assist with reconciliations to management accounts and provide payroll-related reporting as required.
Collaboration & Administration
* Work closely with HR to ensure accurate maintenance of employee payroll data and timely updates.
* Coordinate the expenses process, including verification and payment administration.
* Assist in preparing payroll documentation for annual salary reviews and bonus payments under HR direction.
* Provide general payroll and administrative support to the wider Finance team as required.
* Maintain payroll procedures documentation and contribute to updates to the payroll manual.
Knowledge, Skills & Experience Essential
* Minimum 5 years' experience in a similar payroll-focused role.
* Working knowledge of UK payroll processes and legislation, with a willingness to develop further knowledge.
* Strong numerical accuracy with proven ability to perform reconciliations and validation checks.
* Excellent organisational and time-management skills, with the ability to meet strict deadlines.
* High attention to detail and commitment to data accuracy and confidentiality.
* Intermediate Excel skills.
* Strong communication skills, with the ability to work collaboratively across Finance, HR, and the wider business.
* Reliable and flexible approach to managing workload demands.
Desirable
* Experience using Sage payroll systems.
* Exposure to multi-country payrolls (UK and Ireland)
We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels UK is an Equal Opportunities Employer.