Archivist - Maternity Cover HarperCollins Publishers
Employment Type: Contract Full-time, hybrid working available (3 days on site minimum), FTC.
Location: Hybrid – Glasgow City, UK (3 days per week on site, optional 2 from home subject to business needs)
Team: Archives
Seniority: Mid-level
Closing: 10:16am, 21st Jun 2026 BST
Perks and benefits
* Work from home option
* Healthcare
* Retirement benefits
* Wellness programs
* Employee Assistance Programme
* Enhanced maternity and paternity leave
* Extra holiday
* Professional development
* Mentoring/coaching
* Paid volunteer days
* Flexible benefits scheme
* Cycle to work scheme
* Candidate happiness
Job Description
The HarperCollins Archive Service is responsible for the preservation of the records and history of the company, from its beginnings as William Collins in 1819 to the present day. We provide both a deposit and retrieval service for all Company departments across the UK. This is an exciting opportunity to work with the records of a 200‑year‑old business and help ensure its longevity. Our archive holds authors' correspondence, editorial records, design files, photographs, marketing materials and original artwork, all of which document the life and work of the publisher and its authors. We are seeking an experienced archive manager to lead day‑to‑day operations, develop services and support colleagues across the business.
Core responsibilities
* General management of the HarperCollins Archive Service
* Manage the deposit and retrieval of records for all HC employees
* Responsible for the archive enquiry service including internal and external enquiries
* Support any internal projects including marketing, editorial and anniversaries etc.
* Develop and implement access and outreach strategies: exhibitions, displays, events and social media
* Line‑manage archive staff: set work plans, conduct performance reviews and enable professional development
* Implement appraisal and weeding of any new collections in line with archive policy
* Maintain and update policies and procedures: collections management, disaster recovery, loans, access, etc.
* Undertake preservation and conservation activities: environmental monitoring, rehousing, basic cleaning, etc.
* Keep accurate records of activities and produce regular reports for line manager
Person Specification
Essential
* Recognised post‑graduate qualification in Archive & Records Management or equivalent experience
* Several years working within an Archival setting
* Experience of arrangement and description to professional standards
* Experience of managing complex archive cataloguing projects and collections to agreed timescales
* Knowledge of relevant legislation (e.g. copyright and data protection) and standards governing archive use and management, and awareness of how that pertains to a publishing archive
* Solid experience and knowledge of appraisals and weeding of collections
* Supervisory/managerial experience, preferably in an archival setting
* Ability to build strong working relationships
* Strong communication skills
* Project management skills
* Proven problem‑solving mindset and solution focused
* Knowledge of archival software and other IT programs
* Self‑motivated and pro‑active
* Attention to detail
* Manual handling skills
Desirable
* General conservation experience
* Experience of working in a business archive
* Knowledge of digitisation, born‑digital archiving and digital preservation principles and tools
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