Overview
Kennedys is looking for a Facilities Coordinator to join our Facilities team. The Facilities Coordinator will be the key point of contact for office facilities and support services across Edinburgh and Glasgow offices. Based in Edinburgh, the role requires regular travel to Glasgow to ensure that facilities standards, services, and stakeholder support are delivered consistently across both sites.
The Coordinator will deliver exceptional standards across all aspects of facilities management including front of house, post and print services, security, health and safety, events support, and contractor management. Working closely with the wider Facilities team, the Coordinator will play an active role in maintaining high-quality office environments and supporting the Facilities Leadership Team.
Key Responsibilities
* Be the key point of contact for the office, and internal queries. Reporting any major issues or concerns to the Senior Facilities team
* Act as the on-site presence for the team and stakeholders; proactively handle concerns, ensuring rectification actions are established and executed, and liaising with the Senior Facilities Coordinator and/or Senior Facilities Manager as appropriate and in any event notifying them of concerns/issues
* Ensure all offices provide a great working environment for Kennedys staff and a presentable environment for clients
* Develop good working relationships with contractors when onsite and ensure services are aligned to expectations
* Booking maintenance tasks and issuing permits
Required Experience
* Facilities management experience, in particular within professional services would be advantageous
* Efficient and diligent document management
* Excellent administration skills
* Excellent communication skills and attitude to provide a first class service to clients
* Ability to be flexible in approach towards others, identifying what stakeholders require from you
* Willingness to travel between all UK offices to ensure the single team ethos is maintained across the team
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
Details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Management and Manufacturing
* Industries: Law Practice, Legal Services, and Alternative Dispute Resolution
#J-18808-Ljbffr