DescriptionEmployerLocation
ROLE INFORMATION
Job title: Finance Assistant
Location: Brookwood, Surrey
Contract: Part time, permanent
Hours: 16 hours per week, worked across a minimum of 3 days, 42 weeks per
year. Bourne Education Trust is committed to considering flexibility and
hybrid arrangements where appropriate and operationally viable.
Salary: Support pay scale 4 (£25,052 FTE, actual salary £10,316)
Start Date: 1st December 2025
Responsible to: School Business Manager and ultimately Headteacher
ROLE PURPOSE
In support of the School Business Manager, the Finance Assistant will ensure
the day to day running of the finance systems and the financial
administrative functions for the school.
MAIN DUTIES AND RESPONSIBILITIES
Ensure financial probity in all activities and support other staff to ensure that
financial procedures are appropriately followed in relation to authorisation and
approval
Ensure the Bourne Education Trust Financial Management Manual is adhered to
at all times
Support the Business Manager with the preparation of year end documentation
and in readiness for audits, with reports for the governing body and any other
data or reporting requirements as requested by the Business Manager, SLT or
the central BET Team
Raise purchase orders and process invoices for payment
Administer BACS runs and Faster Payments
Ensure that all income is accurately accounted for, and receipts are issued for
any cash
Administer and reconcile the school’s accounts on relevant software
Contribute to the completion of the month end process, reconciling the bank
accounts, running the trial balance and performing accounting checks in line
with BET expectations and to BET deadlines
Monitor expenditure and report any areas of risk to the Business Manager
Manage the financial administration of school trips, workshops and other
events, liaising with other colleagues as appropriate, on all aspects including
accommodation, transport, checking terms and conditions and parent
communication
Liaise with parents about dinner money, nursery invoicing, trip payments and
monitor income and advise the Business Manager of any debts or low
contributions that may jeopardise trip viability
Where requested by, and in consultation with, the Business Manager, implement
debt management processes for parents, negotiating payment plans and, in
exceptional circumstances, applying for court judgements
Post bank and credit card transactions.
Safeguarding Statement
Brookwood Primary School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Short listed candidates will be asked about safeguarding at interview. This post is exempt from the Rehabilitation of Offenders Act 1974 and subject to an enhanced DBS check.