We are seeking a highly organised, proactive, and commercially aware Personal Assistant to support the COO within a fast-paced creative environment.
This role requires exceptional coordination skills, discretion, and the ability to manage competing priorities across operations, talent, production, clients, and internal teams.
(This is a fully office based role)
Key Responsibilities
Executive Support
* Manage the COO’s diary, meetings, travel, and day-to-day schedule
* Coordinate internal and external meetings across multiple stakeholders and time zones
* Prepare agendas, presentations, reports, briefing notes, and meeting materials
* Screen and prioritise emails, calls, and correspondence
Operational Coordination
* Support delivery of operational projects and company initiatives
* Liaise with department heads, creatives, freelancers, suppliers, and clients
* Help monitor workflows, deadlines, budgets, and resource planning
* Maintain operational documentation and reporting systems
* Assist with event planning, shoots, launches, or production logistics where required
Communication & Stakeholder Management
* Act as a key point of contact on behalf of the COO
* Build strong relationships across internal teams and external partners
* Handle confidential and sensitive information with professionalism
* Ensure smooth communication between operational and creative teams
Administrative Support
* Process expenses, invoices, purchase orders, and approvals
* Organise contracts, filing systems, and digital records
* Support onboarding and coordination of freelancers or new starters
* Assist with office management tasks when needed
Skills & Experience
Essential
* Previous experience as a PA, Executive Assistant, or Operations Coordinator
* Experience working within sports, entertainment, creative, media, or fast-moving commercial environment
* Exceptional organisational and multitasking abilities
* Strong written and verbal communication skills
* High attention to detail and ability to prioritise effectively
* Proficiency in Microsoft Office and Google Workspace
* Ability to remain calm under pressure and adapt quickly
Personal Attributes
* Proactive and solutions-focused
* Professional and discreet
* Confident communicator
* Highly dependable and resourceful
* Collaborative with a positive attitude
* Passionate about creative industries and culture
Salary up to £65,000 plus amazing benefits.